Administrative Assistant
- This Administrative Assistant will support base capital projects and site operations.
- The resource will be responsible for greeting visitors, supporting project teams (managers/engineers), coordinating contractor safety, and performing general administrative tasks.
- The role includes ordering supplies, maintaining pool vehicle records, stocking and maintaining the coffee area, scanning reports and inspections, setting up meetings and ensuring technology is functioning properly.
- The assistant will also handle onboarding, equipment ordering, and travel arrangements.
- The resource will support approximately 20 site staff and must be positive, engaging, and proactive.
- The resource must be proactive and able to work independently without needing to be asked.
- They should be comfortable interacting with a variety of personnel and contractors, and able to adapt to changing priorities.
- A positive and engaging demeanor is essential to support the dynamic needs of the site team.
- Greet visitors and coordinate site access.
- Support project teams including managers and engineers.
- Assist with contractor safety coordination.
- Perform general administrative tasks to support onsite teams.
- Order supplies and maintain inventory.
- Track pool vehicle maintenance records.
- Maintain and stock coffee area.
- Scan reports and inspection documents.
- Set up meetings and ensure technology is functioning.
- Support onboarding and equipment ordering.
- Coordinate travel arrangements.
- Run errands for the site as needed.
- 8-10 years of previous administrative experience.
- Strong customer service and communication skills.
- Positive, engaging, and proactive attitude.
- Team player with strong organizational and coordination skills.
- Valid driver's license required.
- Experience in a professional/corporate environment.
- Ability to problem solve and juggle multiple tasks.
- Strong attention to detail.
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