Legal Secretary

Job ID#: 39711

A respected, full-service Dallas law firm is seeking an experienced Legal Secretary to support attorneys in its busy Injury Litigation practice. This role is ideal for someone who thrives in a fast-paced litigation environment, has exceptional organizational skills, and enjoys being an integral part of a collaborative legal team.

Responsibilities

• Provide high-level administrative support to multiple litigation attorneys.
• Prepare, revise, proofread, and format pleadings, motions, discovery, correspondence, and other legal documents.
• File documents electronically in both Texas state and federal courts.
• Maintain attorney calendars, schedule hearings, depositions, mediations, client meetings, and travel arrangements.
• Coordinate with clients, opposing counsel, court personnel, experts, and vendors.
• Prepare trial notebooks, exhibit binders, witness files, and other materials for hearings, mediations, and trial.
• Manage case files from inception through resolution, ensuring all documents are accurately organized and maintained.
• Assist with document production, discovery organization, and file management.
• Process attorney time entries, assist with billing, expense reports, and client invoicing as needed.
• Monitor deadlines and litigation calendars to ensure compliance with court rules and scheduling orders.
• Perform additional administrative and legal support duties as assigned.

Qualifications

• 3+ years of litigation legal secretary experience, preferably in personal injury, insurance defense, or civil litigation.
• Strong knowledge of Texas state and federal court filing procedures.
• Experience supporting multiple attorneys in a fast-paced litigation practice.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and legal document management systems.
• Experience with legal billing software (Aderant or similar is a plus).
• Exceptional attention to detail, organization, and proofreading skills.
• Strong written and verbal communication abilities.
• Ability to prioritize competing deadlines while maintaining a high level of professionalism and confidentiality.

Preferred Experience

• Experience supporting attorneys through all phases of litigation, including trial preparation.
• Familiarity with medical records, expert files, deposition preparation, and litigation document management.
• Experience coordinating complex schedules involving multiple parties and court deadlines.

Ideal Candidate

The ideal candidate is a proactive, detail-oriented legal secretary who takes pride in keeping attorneys organized, anticipating needs, and ensuring cases move efficiently through every stage of litigation. This individual is dependable, adaptable, and enjoys working in a collaborative, client-focused environment.

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