Accounts Payable Disbursements Supervisor

Meriton is a national team of experts driving HVAC innovation through a network of high-performing companies. From strategy and support to systems and solutions, we work behind the scenes to strengthen operations and build value—for our partners and our people.

If you’re looking to make an impact, we’re glad you’re here. At Meriton, you’ll join a team that believes in big ideas, doing great work, and building careers that matter—every step of the way.

Disbursements Supervisor

Reports To: Accounts Payable Technology & Transformation Manager

Department: Shared Services Center (SSC) – Accounts Payable

Team: Disbursement & Payment Controls Team

Scope: U.S. operations; responsible for all payment proposal processing, Treasury coordination, positive pay, and disbursement controls across business units
Team: 6

Role Summary

The Disbursements Supervisor manages Meriton’s centralized AP disbursement operations; overseeing payment proposals, bank interfaces, and Treasury coordination to ensure that every dollar is released accurately, timely, and securely.

This role safeguards one of the company’s most critical financial control points, acting as the bridge between Accounts Payable, Treasury, and Controllership. The Supervisor governs all payment workflows in D365 F&O and ExFlow, ensures compliance with approval hierarchies and SoD policies, and drives automation in payment processing and cash reconciliation.

As Meriton scales rapidly, this position plays a key role in maintaining control assurance while enabling process scalability and system-driven automation, ensuring AP disbursements can grow by multiples without linear increases in headcount.

Shared Services & Scale Priorities

• Control Assurance: Maintain a high-integrity disbursement process with 100% compliance to policy, SoD, and banking controls.

• Operational Resilience: Oversee daily payment cycles and coordinate with Treasury to ensure cashflow forecasts are accurate and release timing aligns with funding availability.

• Automation & Efficiency: Implement process improvements and automation for payment proposal generation, approvals, and reconciliation.

• Scalability: Create a standardized, system-driven disbursement framework that can support multi-entity, multi-bank operations.

• Audit Readiness: Maintain complete documentation of approvals, payment logs, and system evidence for audit sampling and financial review.

Core Responsibilities

Payment Operations & Treasury Coordination

• Oversee the daily and weekly payment proposal process across all business units.

• Validate completeness, accuracy, and compliance of payment proposals prior to Treasury release.

• Coordinate with Treasury to ensure appropriate funding, timing, and positive pay submission.

• Reconcile disbursement data between D365, ExFlow, and bank confirmations.

• Resolve rejected payments, duplicates, and exceptions in collaboration with AP Operations and Vendor Master teams.

Banking Interface & Controls

• Maintain and monitor all disbursement file integrations with Treasury systems.

• Enforce dual-approval controls and segregation of duties for payment authorization.

• Run daily control reports for positive pay, duplicate payments, and exception flags.

• Liaise with Treasury on fraud prevention initiatives and bank control testing.

• Ensure compliance with banking mandates, including user access and digital signature protocols.

Automation & Process Optimization

• Partner with the AP Technology Supervisor to design and test automation scripts for payment proposal generation and reconciliation.

• Evaluate opportunities to reduce manual review through rule-based validation, RPA, or AI-based exception handling.

• Document and maintain all process maps, SOPs, and control narratives for payment processing.

• Support UAT and regression testing for system upgrades affecting disbursement workflows.

Reporting & Analytics

• Maintain payment performance dashboards (volume, timing, error rate, exception trends) in Power BI.

• Provide disbursement cycle data for Treasury’s daily cash position reporting.

• Analyze recurring issues and develop corrective action plans.

Audit & Compliance

• Prepare payment support documentation for internal and external audits.

• Maintain traceable evidence for all disbursement approvals, rejections, and overrides.

• Participate in quarterly internal controls testing and policy reviews.

Cross-Pillar Collaboration

• With Treasury: Synchronize cash releases, bank interface testing, and positive pay validation.

• With AP Operations: Ensure readiness of invoices for payment and manage exceptions.

• With Vendor Master & Controls: Validate vendor bank data, prevent duplicates, and enforce setup accuracy.

• With Controllership: Support month-end reconciliations and cashflow reporting.

• With AP Technology & Transformation: Implement automation and reporting enhancements.

Qualifications

• Bachelor’s degree in Accounting, Finance, or Business Administration.

• 5–7 years of experience in Accounts Payable or Treasury Operations, with 2+ years in a supervisory or lead capacity.

• Strong working knowledge of Microsoft D365 F&O, ExFlow, and banking file integrations.

• Understanding of SoD, positive pay, and payment authorization controls.

• Proficient in Excel and Power BI; SQL knowledge preferred.

• Exceptional attention to detail, documentation discipline, and ability to manage large volumes in high-control environments.

Key Success Metrics

<0.5% payment error rate; zero duplicate disbursements

100% on-time payment proposal release

100% adherence to positive pay and SoD controls

% of automated proposal generation and validation

Zero audit findings related to disbursement controls

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essentials functions. The noise level in the work environment is usually moderate. The workplace is in a corporate office environment and the temperature in the work environment is usually moderate. The position’s primary office is the Shared Services, Irving, TX office; however, telework or work at home, on the road, or in a satellite location for portions of the workweek may occur, depending upon project needs and requirements in coordination with your direct supervisor and/or most senior leader of your department. Occasional travel may be required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essentials functions.

• Must be able to walk, bend, stand, and reach constantly during a workday.


• Must be able to lift 15 – 20 lbs.


• Standing for long periods of time (4-5 hours) occasionally


• Must be able travel via plane or car to events

Meriton is an Equal Opportunity Employer

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.