Core Business Operations Practice Manager
Job Summary
The Core Business Operations (CBO) Practice Manager will work across a functional consulting practice across a host of activities. You will work closely with the CBO Practice Leadership and their team to ensure that the practice runs smoothly and efficiently. This may include coordinating practice offsite meetings, providing support to new hire onboarding or recruiting activities, managing SOW and forecasting process, or creating reports on practice priorities to share with Vista leadership. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment. The CBO Practice Manager works across a range of detailed, urgent projects, maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. This role is remote (Austin, TX or Chicago, IL preferred), and is for an immediate start.Responsibilities
- No two days may be alike with this role, but the following lists some of the essential and representative duties of the role
- Own logistics and agenda development for regular practice meetings and team initiatives
- Coordinate meeting materials and deck creation for key Practice Leader meetings including practice QBRs
- Focus on process and practice improvement initiatives, including updating best practice documentation, project staffing, or utilization reporting for practice
- Organize practice documentation and ensure all team members have up to date materials and knowledge
- In collaboration with SMEs, maintain centralized knowledge base for vendors/preferred partner relationships
Qualifications
- Minimum 3 years’ proven experience either in an office management, executive assistant, or project management capacity, ideally within a consulting, private equity, investment banking, law firm or professional services organization.
- Minimum overall 5 years’ experience in a position within a fast-paced professional environment.
- Strong attention to detail, follow-up and excellent organizational skills.
- Ability to treat sensitive/confidential information with appropriate discretion.
- Strong sense of urgency, adaptability, flexibility and resourcefulness.
- The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines.
- Proven competencies in software applications and programs, particularly Microsoft Office, including Excel, Word, Power Point, and Outlook. Excellent word processing and file management skills.
- Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. Acts with integrity in all situations.
- Occasional after hours work is necessary.
- Bachelor’s degree preferred.
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