Legal Accounting Analyst

: Category Finance & Accounting Location Houston, Texas Job ID REQ-002321

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We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas, and perspectives of our employees drive our success.

Job Summary

Description If you are selected as the Legal Accounting Analyst you will provide financial support, analysis, reporting, and expertise to the Legal Department. The position reports to Legal Ops, Finance Supervisor.

Your responsibilities may include:

Electronic Billing:

• Functions as the backup on electronic billing process including the on-boarding of new law firms and other vendors to electronic billing (e-Billing)
• Serves as the secondary contact person between e-Billing software vendor and law firms
• Updates e-Billing workflow routes needed for accurate approval of electronic invoices for payment
• Assists the e-Billing Coordinator and Attorney Work Team (AWT) with e-Billing issues and concerns
• Responsible for e-Invoice review of expenses and e-Invoice adjustment issues with the outside firms

Matter Management Interface with Global SAP:

• Works with IT Support to ensure invoices flow electronically from the company's Matter Management System to SAP on a timely basis
• Acts as a liaison between Legal Matter Management (LMM), IT, and SAP production support
• Reconciles Matter Management System and SAP invoice interface on monthly basis

Financial Reporting:

• Prepares, reviews, and distributes monthly outside spend report to management
• Assists with miscellaneous requests/needs from LMM and AWT
• Pulls monthly reports from SRD and SAP Business Warehouse
• Loads monthly outside legal charges in SRD
• Reconciles SAP and SRD monthly Actuals
• Responsible for monthly analysis/comparison of SAP Actuals/Budget vs SRD
• Prepares the monthly Legal Financial Results in PowerPoint
• Prepares Legal Quarterly Metrics
• Performs other audits as required by SOX
• Submits monthly outside legal charges accruals to Controllers
• Clears BDC sessions in SAP
• Responsible for monthly cost center analysis and journal entries
• Submits monthly balance of IP deposits to Corporate accounting
• Prepares and distributes monthly pending invoice report to management
• Prepares and submits monthly templates to be uploaded by Controllers

Budget & Allocation Process:

• Assist Supervisor in developing the outside counsel budget and Legal's non-labor general and administrative costs
• Responsible for preparing the valid Client List for allocation

Other:

• Submits new vendor set up requests
• Responsible for updating Legal's Delegation of Authority
• Updates desk manual for Legal Accounting Analyst
• Acts as the SAP Coordinator

Basic/Required:

• Must be legally authorized to work in the United States on a full-time basis for anyone other than current employer
• Bachelor's degree or higher in Accounting, Finance, Business Admin/Mgmt, other related field, or foreign equivalent
• 5+ years of experience handling Accounts Payable, eBilling, Accounting or Finance
• Intermediate proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word
• Intermediate proficiency working with SAP (FI) module

Preferred:

• 3+ years of experience working in a corporate legal environment or law firm
• Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what's right
• Listens actively and invites new ideas for exchanged opinions, then influences and acts to drive positive performance and achieve results
• Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals
• Delivers positive results through realistic planning to accomplish goals
• Builds effective solutions based on available information and makes timely decisions that are safe and ethical

Apply Before: February 9, 2024

Sponsorship:

ConocoPhillips' sponsorship for employment authorization in the U.S. is NOT available for this position.

EEO:

In the US, ConocoPhillips is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information, or any other legally protected status.