Administrative Assistant

BASIC FUNCTION:
Under the direction of a Director, perform varied and complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications for the assigned supervisor.

ESSENTIAL DUTIES:
Perform varied and complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications; assure smooth operations of assigned office.

Perform special projects and prepare various forms and reports on behalf of the Director; attend to administrative details on special matters as assigned; perform varied duties related to the Director's area of responsibility and assigned programs.

KNOWLEDGE AND ABILITIES:
- Modern office practices, procedures and equipment
- Telephone techniques and etiquette
- District organization, operations, policies and objectives
- Policies and objectives of assigned program and activities
- Applicable laws, codes, regulations, policies and procedures
- Record-keeping techniques
- Interpersonal skills using tact, patience and courtesy
- Oral and written communication skills
- Operation of a computer and assigned software
- Methods of collecting and organizing data and information

ABILITY TO:
- Perform varied and complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail
- Plan, coordinate and organize office activities and coordinate flow of communications for the assigned supervisor
- Work independently with little direction
- Analyze situations accurately and adopt an effective course of action
- Maintain confidentiality of sensitive and privileged information
- Compose correspondence and written materials independently or from oral instructions
- Assure efficient and timely completion of office and program projects and activities
- Understand and resolve issues, complaints or problems
- Establish and maintain cooperative and effective working relationships with others
- Operate a variety of office equipment including a computer and assigned software
- Maintain a variety of records and files
- Meet schedules and time lines
- Plan and organize work
- Complete work with many interruptions
- Compile and verify data and prepare reports
- Communicate effectively both orally and in writing
- Develop and maintain cooperative working relationships with those contacted in the course of work
- Carry out oral and written directions; write and speak at a level sufficient to fulfill the duties to be performed for the position described

EDUCATION AND EXPERIENCE:
Any combination of education, training and/or experience equivalent to: graduation from high school supplemented by college-level course work in secretarial science or a related field and three years of increasingly responsible secretarial experience

Requirements / Qualifications
Any combination of education, training and/or experience equivalent to: graduation from high school supplemented by college-level course work in secretarial science or a related field and three years of increasingly responsible secretarial experience.
Employment Type: Other
Salary: $ 24.00 Per Hour