Administrative Assistant

Description

Self. Made. at RK

At RK, Self. Made. isn’t a tagline, it’s how work gets done. People here build more than projects; they build capability, confidence, and careers they can be proud of. With so much work designed and fabricated in-house, ideas move quickly from concept to shop floor to job site. Teams collaborate across disciplines, solve real-world challenges, and grow through hands-on work that truly matters.

RK Overview

RK Industries is a second-generation family-owned company led by brothers Rick and Jon Kinning. With seven specialized business units working together, we deliver construction, fabrication, manufacturing, and building services with a focus on safety, quality, and craftsmanship.

What Sets RK Industries Apart

People join RK for the craftsmanship, complexity, and the ability to make a real impact. Our in-house capabilities mean employees see their ideas become real solutions, creating meaningful collaboration and clear visibility into how work gets built. Growth happens through challenging projects, mentorship from experienced builders, and opportunities that stretch your skill set.

With RK University, accredited apprenticeships, competitive benefits, and deep community investment, RK offers the stability of a family-owned company with the opportunity and momentum of an industry leader.

Position Summary

Provide administrative support to one or more people in a specified department. Perform clerical tasks required in preparation of routine correspondence and reports. Ensure continuance of office routine in supervisor’s absence and handle administrative work supervisor is unable to tend to. Maintain supervisor’s calendar and schedule appointments and meetings.

Role Responsibilities

• Manage calendars and schedule appointments (including personal).

• Screen incoming calls and correspondence and respond independently when possible.

• Create and maintain spreadsheet files.

• Establish and maintain filing systems.

• Analyze data

• Assist with imputing training

• Review all incoming new hire, drug test and physical from clinics

• Create flow charts and process.

• Assist with new hire orientation as needed.

• Organize programs, events, meetings or conferences by arranging facilities (projectors, beverage, food etc.), issuing information or invitations, coordinating speakers and controlling event budget.

• Prepare agendas, notices, meeting minutes and resolutions for corporate meetings.

• Compose and prepare confidential correspondence, reports and other complex documents.

• Respond to routine external correspondence.

• Type memos, purchase requisitions, payment requests and other department forms and documents.

• Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings in a cost-conscious manner.

• Prepare monthly expense reports.

• Maintain confidentiality of all corporate, personnel, and research matters.

• Update company information on a monthly basis.

• Perform other duties as assigned.

Qualifications

• Receives direct supervision.

• Performs administrative or technical responsibilities.

• Objectives based on established guidelines, processes and operating procedures.

• Coordinates own tasks with a specific range of responsibilities in accomplishing well defined outcomes.

• Work is generally structured or recurring

• Relevant past experience is not necessarily required.

• Entry-level, non-exempt positions.

Applications

Applications are accepted on an ongoing basis.

RK Industries, LLC is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law