Coordinator - Harris Health Medical Division (Hybrid Office / Remote)

The Purchasing Coordinator must be knowledgeable of all phases of the Harris County purchasing process and be able to communicate and coordinate with departments, vendors, and other Purchasing Department personnel. The Purchasing Coordinator supports multiple Buyers, Senior Buyers and/or Contracts Administrators.

Duties and Responsibilities

• Prepare documents supporting the purchasing process including, but not limited to
• a. Bid/Request for Proposals (RFP)/Request for Qualifications (RFQ) specifications.
• b. Correspondence (agenda items) to Harris County Commissioners Court, the Harris County Hospital District Board of Managers, or other governing body
• c. Correspondence to end user departments and vendors; and
• d. Spreadsheets tabulating vendor responses to bids, RFP’s, RFO’s or RFQ’s.
• Proofread documents for accuracy.
• Process project related bond and insurance documents.
• Perform data entry within multiple purchasing systems to update project information.
• Scan and index documents into the purchasing records management system on a timely basis.
• Communicate project information to end users, vendors and the public as needed.
• Distribute agenda items to departments and vendors.
• Open bids and responses to RFP’s and RFQ’s on a rotating basis with other Purchasing Coordinators.
• Prepare hardcopy packages of advertised bids, RFP’s and RFQ’s for advertised projects.
• Process purchase orders as requested.
• Backup other Purchasing Coordinators.
• Other duties assigned by supervisor.

Equal Opportunity Employer

Harris County is an Equal Opportunity Employer.

If you need special services or accommodations, please call (713) 274-5445 or email [email protected].

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Education and Experience

• High School Diploma or G.E.D. equivalent from an accredited educational institution
• One (1) - two (2) years of advanced studies or, alternatively
  • Two (2) years of purchasing related experience
• At least two (2) years of general business experience

Knowledge, Skills, and Abilities

• Ability to communicate well with varied levels within the business community, both verbally and in writing
• Proficient in Microsoft Word and Excel
• Word processing experience, with a minimum typing skill of 50-wpm
• Ability to collect, organize, analyze, and interpret numerical data.
• Must have excellent math and research skills.
• Ability to create and operate Microsoft Excel spreadsheets.
• Working proficiency in Microsoft PowerPoint.

Note

Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Two (2) years of purchasing / procurement related experience

Position Type and Typical Hours of Work

• Regular Full-time
• Monday - Friday | 8:00 A.M. - 5:00 P.M.
  • Flexible work schedule

Salary

• $38,168.00 - $58,136.00 Annually
• Depends on Qualifications
• Based on 26 Pay Periods

Location

• Harris Health Office Building - 4800 Fournace Place W516, Bellaire, TX 77401

Employment Conditions

Employment may be contingent on passing a drug screen and meeting other standards.

Closing Information

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.