Bonds Administrative Assistant
Our client is known for its outstanding company culture, fostering a supportive, collaborative environment where employees are valued and set up for success.
Location: Houston, TX 77027 — Onsite
Compensation: $60K–$70K base
Type: Direct Hire
What You’ll Do
- Prepare, assemble, and manage bond transcripts and supporting legal documents with a high degree of accuracy
- Review and proofread materials for accuracy, consistency, completeness, and formatting
- Manage a high volume of documents and transactions while meeting strict deadlines
- Coordinate distribution of finalized documents and draft transmittal correspondence
- Manage multiple projects simultaneously and track outstanding items and deadlines
- Partner with internal teams and external consultants to gather information and resolve missing items
- Support contract review processes, including monitoring requests and tracking updates
- Assist with board meeting logistics, including scheduling and preparation of materials
- Maintain organized records using document management and file-sharing systems
- Update client and transaction information as needed
- Bachelor’s degree required
- 5+ years of professional administrative or support experience
- Experience with legal, financial, transactional, or other highly detailed documentation preferred
- Strong proficiency in Microsoft Word and Excel
- Experience with Adobe Acrobat/PDFs and document management/file-sharing systems such as NetDocuments or Dropbox
- Excellent attention to detail, proofreading, and written communication skills
- Comfortable working in a high-volume, repetitive, deadline-driven environment
- Highly organized with strong time management and ability to manage multiple priorities
- Able to work independently, use good judgment, and know when to ask questions
- Professional, proactive, and dependable
- Ability to handle sensitive information with discretion
- No prior law firm experience required
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