Field Operations Coordinator (Office-Based) - Mid/Downstream

This is an office-based Project Coordinator role responsible for coordinating and supporting inspection and quality services for Midstream and Downstream oil and gas projects. The position serves as a central point of coordination between clients, field inspectors, and internal stakeholders, ensuring projects are executed on schedule, within scope, and in full compliance with customer requirements, regulatory standards, and PPI/Kiwa quality systems. The role requires strong operational judgment, clear communication, and the ability to manage multiple priorities in a fast-paced, office-driven environment.

Key Responsibilities

• Primary point of contact for assigned customers and projects
• Coordinate inspection activities to ensure alignment with customer specifications, QMS requirements, and applicable industry standards
• Maintain accurate and current project schedules, staffing plans, and operational data
• Ensure timely, accurate delivery of all required project documentation and customer deliverables
• Monitor project funding levels and communicate status as directed by the customer
• Review inspector qualifications and assign appropriate QA/QC personnel to projects
• Initiate and manage IAPs and NCRs as required
• Initiate or escalate disciplinary actions for field personnel, when appropriate
• Support onboarding of contractor inspection personnel
• Process contractor invoices and expense reports for payment approval
• Review and approve timesheets and expense summaries as assigned
• Prepare and distribute internal and external project summary reports, including key performance metrics and value-added insights
• Collaborate cross-functionally with operations, quality, and leadership teams to support project success

Minimum Requirements

• Associate degree or verifiable equivalent work experience with a high school diploma or equivalent
• Minimum of 3 years of oil and gas industry experience
• Knowledge of downstream construction and operations, including refineries, petrochemical plants, and petroleum product distribution, with exposure to fabrication and manufacturing activities at supplier locations
• Knowledge of midstream construction and operations, including pipelines, processing facilities, storage, transportation, and marketing of oil, natural gas, and NGLs, with exposure to fabrication and manufacturing activities at supplier locations
• Minimum of 3 years of experience applying NDT methods within the oil and gas industry
• Experience implementing and enforcing quality systems and procedures
• Prior experience managing or coordinating personnel to achieve defined objectives
• Proficiency in Microsoft Office
• Strong written and verbal communication skills
• Ability to work independently with minimal supervision
• Highly organized, detail-oriented, and resourceful
• Team-oriented, flexible, and adaptable in a multi-disciplinary environment
• Ability and willingness to travel to supplier sites and customer offices as required

Preferred Qualifications

• Experience supporting client-facing inspections or QA/QC programs

Location & Work Arrangements

• Location: 920 Memorial City Way, Houston, TX 77024
• Employment Type: Full-Time, W2
• Work Schedule: Hybrid - 3 days in office / 2 days remote

Reporting Relationship

• This position reports to the Regional Manager