Corporate Guest Experience Ambassador 1435060

Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.

Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.

Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career.

Job Summary

The Guest Service Ambassador is responsible for establishing a warm, welcoming and professional atmosphere for all clients, executives and staff members at all times. Located on reception floor, and all public areas, the Guest Experience Ambassador will be the first point of contact for visitors to the area, making them feel comfortable, directing them to their appointments and meetings and assisting them during their visit.

Job Responsibilities:

• Provide high-level internal and external customer support.
• Greet employees and visitors, welcome visitors with a smile while maintaining eye contact through the entire interaction.
• Meet, greet and escort all VIP guests.
• Ensure the guest was delighted and satisfied during the arrival, throughout the stay and during a fond farewell.
• Ensure daily optimal workspace occupancy and assist in making day of space reservations using an online tool.
• Assist with guest services and support, including directing guests to the appropriate resource, wayfinding, checking guest coats and luggage, etc.
• Handle daily signage requirements for guest wayfinding.
• Maintain building visitor list by managing the access badge process for employees and visitors. Follow all security procedures and ensure visitors have visitor badges and name tags.
• Carry out instructions for security, fire, health and safety guidelines.
• Work closely with facilities, local technology, and other workplace departments to ensure high quality experience for all guests.
• Effectively and efficiently working with all members of the Workplace team and providing supplemental support as necessary.
• Prepare and maintain lobby area daily, align all furniture to ensure a welcoming look.
• Restock supplies daily throughout the reception areas.
• Speak knowledgeably about the office, building, surrounding areas, transportation, local restaurants and other points of interest.
• Provide general travel support (arranging for transportation, providing directions, etc.).
• Respond to inquiries and anticipates customer needs.
• Maintain a strong awareness of business activity and communicate all updates with your team members.
• Conduct opening and closing walkthroughs when business requires.
• General administrative support.
• Other duties as assigned.

Key Competencies:

• A genuine sense of hospitality, with a commitment to delivering a memorable experience in all aspects of the Guest Experience Ambassador role.
• The ability to work under pressure, prioritizing tasks and juggling many jobs simultaneously, while constantly interacting with visitors in a public environment.
• Excellent listening and oral communication skills.
• Basic computer skills and knowledge of office technology/equipment.
• Discreet, ethical and committed to maintaining a high degree of confidentiality.
• A consistently professional approach, with a mindset to take ownership and responsibility within and outside one’s job domain.