Sr Coord, Admin Multiple locations

Date Posted:

Country:

United States of America

Location:

TX190: 2501 West University McKinney 2501 West University McKinney TX 75070 USA

Position Role Type:

Onsite

U.S. Citizen U.S. Person or Immigration Status Requirements:

The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. citizenship is required as only U.S. citizens are eligible for a security clearance

Security Clearance:

DoD Clearance: Secret

At Raytheon the foundation of everything we do is rooted in our values and a higher calling to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of todays mission and stay ahead of tomorrows threat. Our team solves tough meaningful problems that create a safer more secure world.

Raytheon is seeking a highly motivated and seasoned professional Executive Administrative Assistant to provide executive support to Global Security Services. The successful candidate can effectively manage under time constraints in a fast-paced work environment and can multi-task.

This position can be located in one of the following RMD locations in: McKinney TX Aurora CO Tucson AZ Dulles VA Indianapolis IN

You must be a self-starter detail-oriented technically savvy and possess excellent organizational skills as well as excellent written and verbal communication skills. This role performs a wide range of administrative tasks and takes ownership of different tasks that may come up. This role also requires a high level of professionalism and the ability to maintain discretion and confidentiality of information.

What You Will Do

• Effective calendar management by managing complex schedules and calendars for executive leaders and their need to meet and collaborate with other senior leaders in a dynamic and fast paced environment. This will include support in managing schedule conflicts across a global organization proactively looking ahead and adjust or deconflict often using their understanding of communicated and understood priorities to make decisions.
• Proactive email management and alerting to executives priority actions.
• Obtain an understanding of the organizational key stakeholders and their support staff to be able to effectively coordinate meetings across a host of stakeholders.
• Develop a collaborative relationship with all the administrative staff within enterprise and portfolio and proactively create a support infrastructure for effective coordination.
• Assist in the preparation of agendas briefings correspondences PowerPoints and spreadsheets.
• Orders supplies and meals for Staff Meetings and All Hands meetings and other events as needed.
• Arrange travel accommodations (air/hotel/transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools.
• Process expense reports and invoices in a timely manner in accordance with company policies and procedures.
• Schedule and coordinate logistical details for virtual meetings face-to-face meetings and team events such as agendas guest speakers conference rooms virtual recording and virtual break out rooms (via zoom) catering digital technology support and more.
• Proactively support the team with necessary information flow & proper distribution to the department (emails staff meetings skip levels all hands town halls one-on-one meetings team events)
• Schedule and attend staff meetings and all hands record and distribute meeting notes capture action items execute assigned tasks and handle other routine communications.
• Support team documentation activities: ensuring all documentation is up-to-date organized and accurate including email distribution lists shared files Teams channels organizational charts websites etc.
• Demonstrate effective time management and organizational skills ensuring attention to detail while being responsive to customer needs.
• Collaborate as a proactive team player maintaining flexibility and a results-oriented approach in a fast-paced dynamic environment while also being capable of working independently with minimal supervision.
• Utilize strong written and verbal communication skills
• Manage conflicting priorities and deadlines efficiently balancing multiple tasks while meeting organizational goals and timelines.
• Minimal travel could be required for this role to support staff meetings

Qualifications You Must Have

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Experience with Microsoft Office: email and calendar management Word Excel and PowerPoint applications
• U.S. citizenship is required as only U.S. citizens are authorized to access information under this program/contract.

Qualifications We Prefer

• Experience booking travel and working with expense reports
• Experience as an executive assistant or senior administrative assistant
• Experiene working in a DoD environment

What We Offer

• Our values drive our actions behaviors and performance with a vision for a safer more connected world. At RTX we value: Safety Trust Respect Accountability Collaboration and Innovation.

• This position is not eligible for Relocation assistance

Learn More & Apply Now!

• Please consider the following role type definition as you apply for this role. Onsite : Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees as they are essential to the development of our products.

As part of our commitment to maintaining a secure hiring process candidates may be asked to attendselect steps of the interview process in-person at one of our office locations regardless of whether the role is designated as on-site hybrid or remote.

The salary range for this role is 50000 USD - 100000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer including but not limited to the role function and associated responsibilities a candidates work experience location education/training and key skills.

Hired applicants may be eligible for benefits including but not limited to medical dental vision life insurance short-term disability long-term disability 401(k) match flexible spending accounts flexible work schedules employee assistance program Employee Scholar Program parental leave paid time off and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including but not limited to individual performance business unit performance and/or the companys performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or veteran status or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act.

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Required Experience:

Senior IC