Logistics Dispatcher

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Basic Duties and Responsibilities

• Print orders and Bills of Lading.

• Obtain and distribute diagrams on ships.

• Obtain surveyor questionnaire for testing requirements.

• Ensure all required information and documentation has been received for all movement types prior to scheduling (i.e., ethanol, imports, exports, vapor recovery, barge certification of inspections, etc.).

• Obtain and enter ETAs from barge companies and ship agents.

• Calculate shore stops.

• Schedule marine movements per dock, product availability and customer's specifications including the notification of third-party inspectors as nominated by the customer.

• Coordinate and schedule pipeline and tank-to-tank transfer movements.

• Work closely with the Security department and the US Coast Guard to ensure safe marine loading and offloading.

• Interact with customers as needed to ensure product movements are scheduled accurately and timely.

• Assemble and distribute order packages, DOI/NCR/MSDS/Vapor Recovery (if needed).

• Work closely with Marine Coordinators to ensure proper product levels for scheduled moves.

• Coordinate all direct moves with Truck and Rail, as needed.

• Special duties as per the customer's requirements as requested.

• Enters all pertinent times for marine movements in JDE dock scheduler to close out the order and distributes completed paperwork.

• After Hours/Weekends/Holidays and as needed by Marine Coordinators and Lead Marine Scheduler:

• Enter customer orders into JD Edwards system including Special Service Requests (SSR) as needed.

• Coordinate monthly marine blanket bulk orders.

• Report to the customer any relevant information relating to delays or issues with their marine moves.

• Process all trucks to load or unload at the terminal including:
  • Check truck driver credentials, i.e. driver's license, TWIC card, etc. Also, check for compliance to ITC safety rules, i.e. facial hair, FRC clothing, other required PPE, etc.
  • Calculate tank truck loads and record the quantity to load on the paperwork.
  • Check all paperwork and pertinent information regarding the quantity and unload instructions for tank truck unloads.
  • For all trucks not processed through automation, including the final bill of lading, the correct safety data sheet, scale ticket, etc.
  • Separate paperwork and distribute accordingly.

• Enter all scale tickets into the computer.

• Maintain all required supplies (i.e. seals, scale tickets, etc.)

• Acts as central communications center during off-hours and for emergencies.

• During emergencies, call personnel and handle other instructions, as directed by the Safety Department.

• Assist the Land Traffic Department, as directed by the Land Traffic Supervisor.

• Prepare and issue Scale Relief Log.

• Marine Dispatch/Scalehouse shift relief as needed.

Skills & Qualifications

• High school diploma or equivalent.

• Minimum of three years experience within the terminal or petrochemical industry handling hazardous and non hazardous products.

• Experience with J.D. Edwards or other ERP systems, all Microsoft Office software, use of the Internet, and ten-key calculator.

• Good analytical and problem solving skills.

• Good decision making and communication skills.

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