Executive Assistant
- Manage complex calendars, appointments, travel arrangements, and meeting schedules for executives.
- Prepare agendas, presentations, reports, and meeting materials.
- Screen and prioritize emails, calls, and correspondence.
- Maintain confidentiality of sensitive business and personnel information.
- Coordinate executive communications with internal teams, vendors, and customers.
- Support plant leadership with production meetings, safety meetings, and operational reviews.
- Assist with tracking KPIs, production metrics, inventory reports, and operational dashboards.
- Coordinate site visits, audits, inspections, and customer meetings.
- Help manage documentation related to manufacturing processes, SOPs, and compliance requirements.
- Maintain records for safety, quality, and operational reporting.
- Order office supplies and coordinate facility or administrative services.
- Process invoices, expense reports, purchase requests, and travel reimbursements.
- Organize company events, training sessions, and employee engagement activities.
- Maintain filing systems, databases, and document control procedures.
- Support onboarding activities for new employees and contractors.
- Serve as a liaison between executives, production teams, HR, finance, and external stakeholders.
- Coordinate communication across departments to ensure timely follow-up on action items.
- Assist with special projects, continuous improvement initiatives, and operational planning.
- Associate’s or Bachelor’s degree in Business Administration or related field preferred.
- 5+ years of executive assistant or administrative support experience, preferably in manufacturing, industrial, or operations environments.
- Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word).
- Experience with ERP systems, production reporting tools, or manufacturing software is a plus.
- Excellent organizational, communication, and time-management skills.
- Ability to prioritize multiple tasks in a fast-paced environment.
- Strong attention to detail and problem-solving skills.
- Knowledge of manufacturing terminology and plant operations.
- Experience supporting senior leadership in an industrial environment.
- Familiarity with safety and quality compliance documentation.
- Ability to interact professionally with employees at all organizational levels.
- Strong discretion and professionalism.
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