Proposal Coordinator

Job Title : Proposal Coordinator

Location: Houston, TX

Pay : $31.25 - $40.00 / hour DOE

Key Responsibilities

• Proposal Management
  • Review RFPs, RFQs, and RFIs to identify submission requirements, timelines, and evaluation criteria.
  • Develop proposal outlines, compliance matrices, and detailed submission checklists.
  • Coordinate with internal teams (estimating, compliance, legal, operations) to gather required content.
  • Draft and edit narrative content including cover letters, project descriptions, resumes, and organizational capability statements.

• Formatting & Submission
  • Format proposals according to agency guidelines (HUD, FEMA, state or county programs).
  • Ensure timely and compliant submissions via email, online portals, or physical delivery.
  • Maintain file version control and submission logs for each opportunity.

• Compliance Coordination
  • Assist with preparing MWBE, HUB, Section 3, DBRA, and other regulatory compliance documentation.
  • Maintain and update company registrations.
  • Support subcontractor outreach documentation and forms as required.



• Database & Content Management
  • Maintain a library of boilerplate language, templates, staff resumes, past performance references, and graphics.
  • Track upcoming solicitations, awards, and debriefings in coordination with business development staff.

Qualifications

• Bachelor’s degree in Business, Communications, English, or related field (or equivalent experience)
• 2–5 years of experience coordinating proposals, preferably in construction, engineering, or government contracting
• Strong understanding of federal and state procurement processes (CDBG-DR, FEMA, HUD, etc.)
• Excellent written and verbal communication skills
• Highly organized, detail-oriented, and deadline-driven
• Proficient in Microsoft Office Suite (Word, Excel, Outlook), Canva, Adobe Acrobat; familiarity with SharePoint or other proposal management tools a plus

Preferred Experience

• Familiarity with disaster recovery programs
• Experience coordinating proposals for multifamily and single-family residential projects and debris removal projects
• Knowledge of compliance programs (MWBE, Section 3, Davis-Bacon)

 Perks

• Medical, Dental, Vision, 401k

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.