Analyst - Inventory Control

Summary:

The primary function of this position is to record, analyze and report inventory throughput and volume reconciliation for multiple pipelines and terminals, including but not limited to monitoring tank and pipeline throughput and inventories, system receipts, deliveries, transfers and other adjustments, and gains/losses daily, monthly, and year to date. This position is also responsible for identifying, analyzing, investigating and reporting to management on a timely basis variances and/or other accounting discrepancies which may affect company finances. In addition, the position is responsible for initiating revisions to applicable departmental policies and procedures. Further, the position will interface extensively with internal and external contacts including, but not limited to, management, operations, engineering, and business development, along with customer/shipper personnel. The position will provide direction and training to others in the department, as needed.

Essential duties and responsibilities:

• Verify and report on all product movements; obtain daily inventory documentation; analyze and enter movements into inventory system, as needed; complete and distribute daily/weekly/monthly reports on a timely basis.
• Analyze and balance inventory; review gain/loss; investigate variances; analyze product movement for accuracy and accountability; work with various internal and external customers in regards to inventory reconciliation.
• Analyze accuracy of documentation and product movement; analyze tank balances and SCADA; identify and correct undocumented product movements; utilize inventory system to respond to inquiries.
• Maintain inventory system; update system files to reflect contract changes, tank usage changes and other changes as required.
• Prepare and distribute monthly variance reports and appropriate invoicing backup to accounting.
• Complete multiple monthly closes; provide timely information to accounting and to customers.
• Prepare monthly variance report, review with Management, and distribute report.
• Respond to requests for product throughput analysis.
• Where applicable, calculate and report all fuel additive data; report discrepancies; monitor and maintain inventory of additives; order additives as necessary.
• Prepare and submit all weekly, monthly and annual regulatory and/or internally required reports including but not limited to; Ex-stars, State Tax Reporting, Composite Blending, Throughput analysis, Production, detergent additive, red dye, lubricity additive, barrel mile and EIA reports. Distribute reports to customers as needed.
• Prepare required documentation regularly for internal and external audit agencies.
• Provide any required billing information to Accounts Payable
• Assist and backfill for other positions within the department as needed.
• Regular and predictable attendance.
• Other duties as assigned.

*Level will be determined by candidate’s skills, education and experience.

Education:

• Bachelor’s Degree in Accounting, Finance, Business Administration or related field, or equivalent accounting experience.

Experience / Specific Knowledge:

• 3-5 years in a business, accounting or related position requiring the preparation, review, analysis and management of inventory-related data is essential. Industry experience in a pipeline/terminal operator products accounting environment is strongly preferred.

Certification, Licenses, Registrations:

• If the employee is subject to license or certification requirements or training as stipulated by local, state or federal agencies or the Company, now or in the future, compliance is required under this job description

Competencies, Skills, and Abilities:

• Proficiency with computer applications in Word, Excel, and Outlook. Above average skills are required in Excel. A working knowledge of Access is desirable.
• Well-balanced interpersonal skills and strong verbal and written communications skills are required.
• Must be accountable and take direction from Managers, keep required work schedules, focus attention on details, and follow work rules.
• Organizational skills and the ability to prioritize tasks are essential.
• Must be a problem solver with the ability to find resolutions.
• Must be self-motivated and capable of working with minimal supervision and/or direction.
• Must be flexible and able to work effectively in a team environment and consistently maintain a professional and respectful demeanor/attitude with co-workers, clients, vendors, and regulatory agencies.
• Must have strong quantitative analytical skills.
• Ability to speak and understand English.
• Ability to work with others.

Working Conditions:

Position may require prolonged periods of sitting in order to accomplish administrative duties (reading/reviewing documents, writing, typing and/or operating a computer, using the telephones, etc.).

Supervisory responsibility:

• None

Preferred Education, Experience, Certifications, Competencies, Skills, and Abilities: Above the minimum requirement; not required, but advantageous in this position:

• A knowledge of Business Objects, KMPROS, PCCI, SCADA and GALAHAD is desirable.
• A knowledge of petroleum pipelines and terminals, including product movement and measurement is preferred.
• A knowledge of API measurement standards and procedures and basic scheduling functions is preferred.

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.