Accounts Receivable Specialist - Federal Contracts

Description

The Accounts Receivable Specialist - Federal Contracts is responsible for managing and collecting outstanding payments on government contracts, ensuring compliance with federal regulations, and maintaining accurate records of all contract-related receivables within a government agency, utilizing specialized systems to track and resolve billing discrepancies with federal contracting agencies. 

Job Summary:

The Federal Contract Accounts Receivable Specialist is responsible for managing and collecting outstanding payments on government contracts, ensuring compliance with federal regulations, and maintaining accurate records of all contract-related receivables. This role utilizes specialized systems to track and resolve billing discrepancies with federal contracting agencies, playing a critical part in maintaining the organization's financial health.

Essential Duties and Responsibilities:

• Prepare, post, verify, and record customer payments and transactions related to accounts receivable. 
• Create invoices according to company practices and submit them to customers. 
• Maintain and update customer files, including name or address changes, mergers, or mailing attentions. 
• Draft correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contact delinquent accountholders to request payment. 
• Create reports regarding the current status of customer accounts as requested. 
• Research customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff. 
• Collaborate with the Collections Manager to reconcile accounts receivable on a periodic basis. 
• Assist in generating monthly billing statements based on the general ledger. 
• Assist the Accounting Manager in reconciling revenue accounts each month. 
• Copy, file, and retrieve materials for accounts receivable as needed. 
• Relay changes of information to appropriate employees. 
• Perform other related duties as assigned. 

Requirements

• Associates Degree in Accounting, Finance, Business Administration, or a related field (Bachelor’s Degree Preferred).
• Minimum of three (3) years of experience in accounts receivable, preferably within the government contracting sector.
• Minimum of 2 years of NetSuite experience.
• Strong understanding of federal regulations related to government contract billing and collections.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and high degree of accuracy.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Strong organizational skills with the ability to manage multiple priorities.

Disclaimer:

This job description is not intended to be all-inclusive. The employee may be required to perform other related duties, as assigned to meet the ongoing needs of the organization.

*Agencies are not approved to fill this requisition.*