Document Control Specialist

About the Role
We are seeking a detail-oriented and organized professional to join our team as a Document Control Specialist . In this role, you will be responsible for managing employee training and certification records, ensuring compliance with Client, legal, and project requirements , and supporting companywide documentation processes. This position is ideal for someone with strong attention to detail, excellent organizational skills , and an interest in compliance and workforce development.

Key Responsibilities

• Develop and maintain an efficient system for tracking employee certifications, licenses, and training records.
• Ensure all records meet Client, regulatory, and internal compliance requirements.
• Accurately upload and maintain documentation in internal systems, ensuring current versions are available and outdated versions are archived.
• Generate regular reports on certification status, compliance metrics, and outstanding requirements.
• Coordinate with managers and employees to schedule required training and maintain up-to-date records.
• Support employees and managers with documentation needed for client requirements, audits, and visa/work authorization processes.
• Partner with cross-functional teams to streamline documentation practices and improve efficiency.

Requirements

• Experience working with documentation, compliance, or training records.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and teamwork skills.

Nice to have

• Proficiency with Google Suite and document management systems.

Benefits

We believe great work starts with feeling valued and supported. That’s why we are building an thoughtful, competitive benefits and perks to help you thrive — professionally and personally — through every step of your Career with us. You will be eligible for:

Health Insurance

• Medical (80% Employer contribution)
• Dental
• Vision

Term Life

Paid Time Off (PTO)

• PTO - Twenty (20) days
• Sick Leave - Five (5) days

AERONES is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and consider all qualified applicants for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity or Expression, National origin, Age, Disability, Veteran Status, or any other legally protected status. Employment decisions are based on qualifications, merit, and business needs.

Employment is contingent upon successful completion of a background check and drug screening.

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