Billing Admin
- Over 4,000 Full-Time Associates across the Supply Chain
- 15.1M square feet of small parcel, personalization, furniture, and manufacturing space in the domestic US, Williams-Sonoma has developed an agile and capable distribution network consisting of the following:
- Large package / furniture distribution centers located in Southern California, Northern California, Texas, Georgia, and New Jersey totaling 9.2M square feet plus another 1.2M square feet of standalone final-mile furniture hubs.
- Small package eCommerce distribution centers located in Mississippi, Arizona, and Tennessee totaling 3.9M square feet, consisting of over 1,000 full-time associates and 1,500 seasonal/temporary associates in Mississippi and Tennessee
- Manufacturing facilities located in North Carolina and Mississippi totaling 861k square feet with over 1,500 full-time employees producing approximately $900 million - $1 billion in sales of upholstered furniture3 Sutter Street Upholstery Factories located in North Carolina and Mississippi with over 1,400 FTE's producing approximately $900 million to $1 Billion in sales of Upholstered furniture
- Transportation Department for Ocean, Air, Trucking, and Rail consisting of over 30 transportation professionals located in Memphis, TN
- 700 associates in our Sourcing offices in 10 countries in Asia and Europe including China, Vietnam, Singapore, India, Italy, and Turkey The Billing Admin position is located in Arlington, TX You'll be excited about this opportunity because you will....
- Perform daily completion and publishing of various reports with detail identification of discrepancies.
- Communicate 3PL billing issues/discrepancies and provide reporting via email.
- Interface with Route Planning software (Descartes Route Planner) to:
- Validate delivery route information and route timeliness.
- Review freight invoices billed to WSI daily.
- Review and approve submissions for delivery accessorial billing charges from 3PL providers.
- Review and validate shortfall data.
- Conduct trend analysis of variances and charges to identify root cause; share opportunities for improvement with management.
- Support Special Projects as assigned by management.
- Communication liaison between Hubs, Schedulers, Router Analysts and Planners, Routers optimize route efficiency.
- Utilize Williams Sonoma's Mission, Vision, and Values to govern daily activities while maintaining required accuracy percentages, productivity (if required), and quality standards.
- Creating and implementing standard operating procedures to properly complete a job function.
- Promote safety awareness and cultivate the safety culture throughout the company to help avoid unsafe or hazardous working conditions.
- Ability to multitask and be extremely detailed on all written and verbal communications/documentation.
- Other duties as assigned.
- High School Diploma or Equivalent
- Descartes or other Routing System Knowledge.
- 6 months of administrative or clerical experience.
- Exceptional ability to deliver engaging, informative, well-organized presentations to all levels.
- MS Office Proficient: Outlook & Work - Basic to Intermediate; Excel - Intermediate to Advanced Skills required.
- Positive attitude, strong work ethic, ability to work under pressure and be a fast learner.
- Excellent attendance and strong teamwork skills - performing whatever duties are necessary to complete the task.
- Ability to work a flexible schedule and work extra hours as needed.
- Ability to sit or stand and utilize a computer for long periods of time
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