Administrative Assistant - Construction - Base Salary to 55k/year - Fredericksburg, TX

Administrative Assistant - Construction - Base Salary to 55k/year - Fredericksburg, TX

• Our client is a trusted GC with a strong presence in Central and West Texas. They specialize in building communities through high-quality commercial, industrial, and educational projects. With a focus on integrity, collaboration, and craftsmanship, our team is committed to delivering exceptional results for our clients while fostering a supportive and growth-oriented workplace.
  
• Our client is seeking an Administrative Assistant that will play a pivotal role in maintaining the cohesion of their company by providing support to management and executive staff.

Responsibilities:

• Answer incoming phone calls promptly and professionally.
  
• Enter accounts payable transactions accurately and in a timely manner.
  
• Handle physical invoices received via mail and invoices received through email.
  
• Prepare checks for signature, ensuring compliance with the company's payable policy.
  
• Maintain general office files, including job files and vendor files, using our document management system.
  
• Oversee the maintenance of office facilities and equipment.
  
• Purchase office supplies, equipment, and furniture as needed.
  
• Welcome visitors and direct them to the relevant office or personnel.
  
• Review subcontractor agreements for completeness and maintain subcontractor insurance and waivers.
  
• Prepare Excel cash spending reports and send them to the CFO and Administrative Manager after each check-run.
  
• Track and improve processes to enhance efficiency.
  
• Perform other duties as requested by your supervisor.
  
• Ability to work independently with minimal supervision
  
• Problem-solving mindset
  
• Strong organization and time management skills

Qualifications:

• Strong knowledge of the accounts payable process, including physical and email invoices.
  
• Proficiency (5+ years) in QuickBooks Online accounts payable process.
  
• Proficient in Microsoft Office Suite programs.
  
• 5+ years of experience as an Administrative Assistant.
  

Compensation:

• Base salary to 55k/year
  
• Benefits
  
• 401k

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