Lead Document Controller
- Supervises and manages document controllers and contractor/staff as resources dedicated to the project. Responsible for hiring, time management, training, and workload of all project document control resources on the project. Provides all onboarding, training, performance auditing, and workload assignments for project document control team members.
- Advises functional manager in staffing, forecasting resources, training and onboarding needs, and project status reporting.
- Acts as the lead point of contact and liaison between project management team and functional manager, ensuring proper reporting, team responsibilities, and tracking is up to date and communicated.
- Manages the document review process, procedures, and systems to ensure efficient workflow and transmittal of project deliverables and documents. Provides training to project team and EPC contractors to ensure document and data delivery meets company requirements. Configures, tracks, expedites and validates project document reviews and provides technical support to assigned reviewers as needed
- Develops project work instructions, guidelines, templates, training materials and procedures to facilitate project document management activities. Validates, captures, processes and tracks all transmittals, deliverables and other project records, information and data and accepts them to the company's project EDMS. Establish oversight of Contractor Information Management processes, procedures and systems to ensure contractual compliance, gap identification and resolution. Conducts quality assessments and implements corrective action to rectify any anomalies.
- Understands the data interface between EPC engineering design tools such as Smart Plant Enterprise and implements Quality Control programs for tag validation and consistency verification.
- Provides end users support and assistance with researching or retrieving documents, basic use of project repositories and troubleshoots systems disruptions
- Coordinates new user onboarding, account creation and access/permission approvals
- Works closely with Project Management and to coordinate with contractor counterpart and internal document control team to prioritize and align on managing deliverables
- Serves as project system admin to configure and deploy workflow templates and distribution groups 5%
- Coordinates with IT and contractors to verify, resolve and restore API and integration functionality during disruption events
- Trains and supports internal and external project team members ensuring proper compliance to project Document Control protocols and conformance to contract requirements
- Analyzes and validates project KPI dashboards data and facilitates reconciling any discrepancies
- Coordinates agendas, meeting minutes and related progress reports for all project document control activities
- Performs other duties as assigned (no more than 5% of duties). Qualifications Education
- H.S. Diploma/GED Required
- Bachelor's Degree Business, Information Management, Information Technology or Applied Sciences. Preferred Experience
- 10 Data Management, Document control management in Engineering systems within the Oil & Gas or Chemicals industry Required
- 10 Project experience in the LNG, Oil & Gas, Energy Sector. PreferredSkills and Abilities
- Proficiency working with Microsoft Office suite applications, Sharepoint Onine and O365. Advanced
- Proficiency working with .pdf, AutoCAD, .csv file formats, electronic document management systems, data entry or other computer input preferred, quality management systems and processes. Advanced
- Knowledge and understanding of business technology, technology platforms and integrations. Intermediate
- Knowledge and proven application of Document Control principles and practices. Advanced
- Strong coordination skills, extensive quality experience in responsible roles on major oil & gas engineering & construction projects. Intermediate
- Knowledge and understanding of business process and Project Information Lifecycle. Intermediate
- Ability to conduct audits & assess process-driven quality systems. Intermediate
- Knowledge of EPC Commissioning and Completions and delivering Final Completion Dossier to Operations Intermediate Licenses and Certifications
- Certified Document Controller (Consepsys) Required
- Aconex Accredited Associate Required
- Certified Information Professional (AIIM CIP) Preferred
- Modern Records Management Specialist (AIIM) Preferred
Recommended Jobs
Area Supervisor
Our values start with our people, join a team that values you! Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth…
Full Time Pain Management Job Fort Worth, TX
Whether you are searching for a position in your area or in another state, we have professionals to help you achieve your goals through our relationships with facilities nationwide - in rural settings…
IT Application Systems Specialist
Interested in a career with both meaning and growth? Whether your abilities are in direct patient care or one of the many other areas of healthcare administration and support, everyone at Parkland wo…
Technical Account Manager
On-site/Hybrid Position Summary We are seeking a client-focused and technically adept Technical Account Manager (TAM) to serve as a key liaison between our Managed IT Services team and our cli…
Production Lead
Job Description Job Description Job Summary: We are looking for a hands-on and motivated Production Lead to coordinate daily production activities and serve as the primary point of contact betwe…
Tier II ACE Account Service Desk (ASD) Agent
Automated Commercial Environment (ACE) Account Service Desk (ASD) Tier II Agents provide specialized customer and technical support for the agency’s ACE Secure Data Portal. They assist trade users, ag…
Accounting Bookkeeper
Location: Must live in the Austin, Texas Area (Remote work from home) Schedule: Part-Time (20–25 hours/week) Job Summary: We are seeking a detail-oriented and reliable Part-Time Boo…
Driver Route NonCDL-Shred
About Us: Stericycle is a U.S. based business-to-business services company and leading provider of compliance-based solutions that protects people and brands, promotes health and well-being, and s…
Senior DevOps Engineer
Semperis focuses on creating an employee experience that is aligned with our vision—being a Force for Good — starting with being a good workplace. Semperis is recognized as one of America’s Fastest…
Senior Accountant (Full-Time) - Fort Worth, TX
Full-time Description The Senior Accountant plays a critical role in maintaining financial integrity and compliance within the organization. This position is responsible for ensuring adhere…