Executive Assistant
- Completes a variety of administrative tasks including managing an extremely active schedule of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas for upcoming leadership meetings.
- Plans, coordinates, and ensures schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the senior management team time and office for all employees.
- Provides administrative support for executives within the Provider Network & Claims division of the organization
- Provides a bridge for smooth communication between the office and leadership team.
- Works closely and effectively with the Senior Management Team to be well informed of upcoming commitments and responsibilities. Following up appropriately and ensuring he/she is keeping on schedule for upcoming meetings/commitments throughout the day.
- Helps in drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the team’s ability to effectively lead the company.
- Performs other duties as assigned
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Expert level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Highly resourceful team-player, with the ability to also act extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
- Forward looking thinker, who actively seeks opportunities and proposes solutions
- The preferred candidate will have experience working with and collaborating with business partners and regulatory agencies (TDI, Texas Board of Pharmacy),as well as across various departments within the organization.
- Bachelor’s degree required
- 3+ years of related experience required in working in supporting Senior Management ( Prior healthcare experience is preferred)
- Proficient in Google Suite, Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Video Conference Software (Zoom, Google Meets, WebEx, Teams, etc.)
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