Bookkeeper I

At Out of the Box Technology, the Bookkeeper I plays a vital role in supporting our clients’ financial health by ensuring accurate transaction processing, account reconciliation, and financial reporting. This entry-level position is perfect for someone who is detail-oriented, eager to grow, and comfortable using QuickBooks Online and/or Desktop.

Working under the guidance of senior bookkeepers and accountants, the Bookkeeper I will assist in maintaining clean and accurate financial records, processing payables and receivables, and supporting month-end close activities. This is a fantastic opportunity to gain hands-on experience in a dynamic, tech-forward environment while building a strong foundation in bookkeeping and client service.

Primary Responsibilities

Daily Bookkeeping & Transaction Management

• Enter daily financial data and perform routine bank and credit card reconciliations

• Record and categorize transactions in QuickBooks Online/Desktop

• Process accounts payable and accounts receivable with attention to detail and timeliness

• Assist with payroll entry and recording from third-party providers

• Prepare basic financial reports, including balance sheets and profit & loss statements

• Communicate with clients to gather financial data and clarify entries

QuickBooks Expertise

• Set up and maintain clean and accurate QuickBooks files (QBO/QBD)

• Utilize bank feeds to efficiently categorize and reconcile transactions

• Generate standard QuickBooks reports for internal and client use

• Support payroll data entry and payroll tax filing processes when needed

Reconciliation & Compliance

• Ensure accuracy in transaction entry and resolve discrepancies

• Track and manage sales tax reporting for clients

• Support month-end and year-end close processes in collaboration with senior staff

• Assist with client audit preparation by gathering required documentation

Client and Vendor Communication

• Respond to client questions regarding invoices, reports, and QuickBooks functions

• Coordinate with vendors to manage bill processing and payments

• Record employee reimbursements and ensure expense documentation is complete

Operational Excellence & Growth

• Follow internal bookkeeping SOPs and best practices

• Stay informed on new QuickBooks features and accounting software updates

• Collaborate with more senior bookkeepers and accountants on reporting and advisory tasks

Key Competencies

• Integrity & Trustworthiness: Maintains client confidentiality and acts with professionalism

• Detail-Oriented: Ensures accuracy in data entry, categorization, and reconciliations

• Client-Focused Communication: Communicates clearly and respectfully with clients and team members

• Tech-Savvy: Comfortable navigating QuickBooks and Microsoft Office tools

• Growth Mindset: Open to learning new skills and systems

• Strong Work Ethic: Manages time effectively, meets deadlines, and prioritizes client needs

• Team-Oriented: Contributes to a positive team environment and asks for help when needed

Qualifications

• Associate degree in Accounting, Finance, or a related field, or equivalent experience

• 1+ years of bookkeeping or accounting experience

• Proficient in QuickBooks Online and/or QuickBooks Desktop

• Strong organizational skills with the ability to manage multiple client accounts