Administrative Assistant/HR Coordinator

Administrative Assistant / HR Coordinator

Position Identification:

Salary: $28.00+/hour (Non-Exempt)

Reports to: Operating Unit President

Position Summary:

The Administrative Assistant/HR Coordinator works within the unit to provide day-to-day support to the unit. The Administrative Assistant/HR Coordinator carries out responsibilities in the following functional areas: administrative support for both HR and Payroll, non-executive recruiting, company benefits, employee relations, policies and procedures and employee records/files. This position will work closely with Regional and Corporate HR.

Job Functions:

• Provides general administrative support. Prepares and processes reports, documents, invoices, expenses and correspondence
• Maintains employee and assists with internal and external audit requests (HR, Payroll etc.)
• Acts as first point of employees and addresses HR queries regarding paid leave, benefits and other company policies.
• Must demonstrate the ability to maintain confidentiality on all employee issues
• Prepares documentation and updates systems needed for salary adjustments, new hires, changes in status, terminations, etc.
• Supports learning and development by coordinating and scheduling various training programs including EEO, Code of Conduct, and Field Management training. Tracks and files training documentation
• Assists in payroll preparation
• Consults with Regional and Corporate HR clarify legal issues related to terminations, employee conduct, policy implementation, etc., and develops solutions

Recruiting and On-Boarding

• Participates in recruitment efforts for exempt and non-exempt personnel (excluding managerial levels and above)
• Coordinates interview schedules
• Coordinates pre-employment tests, conducts reference checks
• Posts position vacancies on company website
• Coordinates new employee on-boarding
• Ensures unit is following company polices on drug testing, I-9s, and background checking

Knowledge, Skills & Experience (Essential):

• 3 to 4 years’ experience with previous administrative experience with an HR focus
• Bilingual in Spanish
• Excellent verbal and written communication skills
• Ability to work confidentially
• Strong organizational skills and detail oriented
• Ability to build relationships and interact effectively within a multi-cultural organization
• Excellent interpersonal skills
• Computer literacy with strong working knowledge of Microsoft Office programs including Excel, PowerPoint, Outlook and Visio Org Chart

Knowledge, Skills & Experience (Desirable):

• Knowledgeable about labor laws, rules, regulations, policies and procedures and general human resource subject matter topics, preferred
• Payroll experience

Occupational Health and Safety:

• Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
• Active participation in activities associated with the management of workplace health and safety
• Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace

Working Conditions:

Physical surroundings : Office environment with typical office machines and exposure to noise and temperature.

Physical Effort: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 25 pounds

Travel : Local and occasional out of town travel for training

Hours: Occasional overtime

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions. Tecta America reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business. Tecta America is an Equal Opportunity Employer.