Executive Assistant

Executive Assistant to the Founder

📍 Location: 514 Lockwood drive, Texas (In-Person Only)
🕒 Schedule: Full-time | Core hours typically 7:00 AM – 5:00 PM, with flexibility as needed
💼 Employment Type: Full-time, W-2
💰 Compensation: $60,000 – $70,000 annually (depending on experience)
🎯 Start Date: ASAP

About the Company

Kahle Develoment; a founder-led group of companies operating primarily in real estate development, construction, and short-term rental investments, with additional ventures in design, hospitality, coffee roasting, co-working spaces, and experiential real estate concepts.

Our primary focus is scaling Yonder House, a real estate-focused business with ambitious growth plans. The environment is entrepreneurial, fast-moving, and opportunity-driven. We value initiative, ownership, and people who thrive in dynamic, evolving systems rather than rigid corporate structures.

Role Overview

This is a true Executive Assistant role, not a junior admin position.

You will act as the Founder’s right hand, helping reduce cognitive load, organize priorities, and keep multiple entities running smoothly. Your success will be measured by how much clarity, structure, and leverage you create for the Founder.

While the role is primarily business-focused, it also includes light personal support, reflecting the natural overlap between family life and work in a founder-led environment.

This position is fully in-person and requires proximity to 514 Lockwood drive, TX (ideally within 15–20 minutes).

Key Responsibilities

Executive & Administrative Support

• Own and manage the Founder’s calendar, scheduling, and time prioritization
• Organize and maintain email inboxes, flagging priorities and drafting responses as needed
• Prepare meeting materials, briefing notes, and follow-ups
• Serve as a gatekeeper and liaison between the Founder and internal/external stakeholders
• Track commitments, deadlines, and action items to ensure nothing falls through the cracks

Operations & Organization

• Maintain organized digital and physical filing systems (contracts, paperwork, records)
• Support light project coordination across real estate and business initiatives
• Assist with contract preparation and document review (Founder retains final approval)
• Oversee administrative workflows related to accounting, budgeting, and forecasting
• Interface with bookkeeping and accounting partners; familiarity with Xero is a strong plus
• Support intercompany communication and help implement organized systems (Slack, email workflows, shared docs)

Financial & Business Admin

• Assist with expense tracking, reimbursements, and financial organization
• Provide high-level administrative support across multiple entities
• Coordinate HR-related logistics (interview scheduling, correspondence, onboarding support — not hiring decisions)

Personal & Lifestyle Support (Secondary)

• Coordinate personal appointments, scheduling, and logistics
• Assist with household or property-related matters on an as-needed basis
• Support occasional event coordination or representation on the Founder’s behalf
• Help ensure continuity between business and personal priorities

Requirements

Ideal Candidate Profile

Required

• 3–5+ years of experience as an Executive Assistant, Operations Coordinator, or similar role
• Experience supporting a founder, executive, or entrepreneurial leader
• Highly organized, task-driven, and detail-oriented
• Strong judgment, discretion, and emotional intelligence
• Comfortable managing both business and occasional personal matters
• Tech-savvy with high aptitude (Google Workspace, email, spreadsheets, Slack)
• Self-starter who does not need micromanagement
• Able to be available outside standard hours when needed

Strong Plus

• Real estate, construction, or entrepreneurial business exposure
• Familiarity with Xero or similar accounting platforms
• Proficiency in Excel
• Spanish language skills
• Experience working across multiple companies or entities

Benefits

• Competitive salary
• Paid Time Off (PTO)
• Paid holidays
• High-trust, long-term role with room to grow
• Direct partnership with the Founder