Director of Administrative Services

Are you an experienced professional with a passion for managing administrative services and making a meaningful impact in a senior living community? Do you have a knack for accounting, human resources, and office management? The Aspenwood Company is seeking a dynamic Director of Administrative Services. This role offers the chance to oversee community accounting functions, support human resources, and supervise front desk staff in a rewarding environment. If this sounds like the role for you, we want to hear from you! Apply today and join a team that values excellence, compassion, and dedication Benefits Include: 401K with a 4% safe harbor match Perks at Work- Discounted pricing on purchases Holiday Pay including a Floating Holiday Generous PTO that rolls over year over year Employee Assistance Program Paycheck Advances Healthcare options Financial Hardship Programs Compassionate Leave PTO Cashout Option Location: The Village of Southampton Responsibilities:

• Oversee all community accounting functions, including accounts payable, accounts receivable, billing, and resident inquiries.
• Document, prepare, and distribute resident statements.
• Manage aging/past-due account collections and analysis. Follow company collection policies and procedures to reduce delinquent accounts. Make recommendations to the Executive Director regarding write-offs.
• Assist all hiring managers with the recruiting and hiring process.
• Ensure timely submission of biweekly payroll processing. Serve as the primary backup for all timecard processing.
• Schedule new hire orientation and lead assigned segments.
• Submit employee changes, such as annual merit increases, change in position or status, and terminations, in a timely manner.
• Maintain on-site employee files in accordance with company, state, and federal requirements.
• Track and ensure all certifications and licenses are current and any annual reports are processed.
• Order office supplies and other office function requirements within budget.
• Manage front desk/concierge staff, including hiring and scheduling.

• Associate degree or above in accounting, finance, or human resources preferred.
• 2-3 years of related experience preferred.
• Valid Driver’s License.
• Positive Driving Record.
• Must pass a background check and drug screen.

EOE/M/F/D/V