Payroll Coordinator (Hybrid) - Dallas, TX

POSITION SUMMARY

Integrative Emergency Services, LLC (“IES”) is seeking a Payroll Coordinator who will be responsible for accurately processing payrolls and acting as a liaison between Clinicians and IES. This position provides support to the finance department by researching and following up on any inquiries regarding payroll.

IES is dedicated to cultivating best practices in clinical care, providing comprehensive acute care services, creating value, and supporting patients, employees, clients, providers, and physicians in pursuit of the highest quality health care.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Others may be assigned.

• Heavy interaction with providers to including, but not limited to, tracking employment contracts, compensation packages and documentation.
• Managing multiple complex payroll processes to include gathering the required information, performing the calculations, data entry into the payroll systems, and submitting Pre-Processing Journals for review and approval as necessary.
• Compiling and processing payroll for several pay dates including bi-weekly, semi-monthly and monthly.
• Will be handling payroll for multiple states (3-5) using UKG Pro software
• Intermediate-to-strong excel skills needed for functions (such as V-Lookups and pivot tables) to reference specific employees, total hours, facilities, departments, productivity pay, etc
• Tracking and following-up with employee payroll documentation.
• Responding to questions (internal & external) and researching issues regarding payroll.
• Assuming responsibility for payroll records and back up documentation.
• Monitoring and ensuring compliance between corporate policy and current federal and state regulations.
• Acting as a department liaison for payroll and all related functions to support the departmental goals.
• Working cooperatively with other departments to ensure accurate payroll processing.
• Assisting with special reports and projects as needed.
• Acting as a liaison between Human Resources and Payroll.
• Maintaining strict confidentiality guidelines and restrict access to unauthorized individuals.
• Perform other duties as assigned.

QUALIFICATIONS

Knowledge, Skills, Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent interpersonal, organizational, and verbal/written communication skills
• High levels of proficiency with MS Office applications, especially MS Word and MS Excel
• Detail orientated
• Ability to manage multiple priorities
• Strong customer service skills
• Ability to use discretion appropriately and maintain confidentiality
• Ability to read, write and speak English proficiently
• Capacity to work well with a team and individually as needed

Education / Experience: Include minimum education, technical training, and/or experience preferred to perform the job.

Required:

• High school diploma or equivalent experience
• 3-5 years' payroll experience, administrative or related field experience
• Familiarity with payroll systems (i.e., UKG (formerly UltiPro), ADP, Paychex)
• Some knowledge of Payroll laws

Preferred:

• FPC Certification
• Medical payroll experience
• Intermediate-to-advanced excel skills

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus
• While performing the duties of this job, the employee is regularly required to talk and hear
• Frequently required to stand, walk, sit, use hands to feel, and reach with hands and arms
• Possess the ability to fulfill any office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time to perform computer based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
• Occasionally lift and/or move up to 20-25 pounds
• Fine hand manipulation (keyboarding)

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office environment with hybrid schedule
  • Initial 60-day training period in office before transitioning to Hybrid
  • Hybrid typically 3 days a week in office, Tuesday-Thursday
  • 4835 Lyndon B Johnson Fwy #900, Dallas, TX 75244
• The noise level in the work environment is usually low

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

The company is committed to creating a diverse, inclusive, and equitable environment and is proud to be an equal opportunity employer. Qualified applicants of any age, race, religion, nationality, sexual orientation, gender identity or expression, disability, or veteran status will receive equal consideration for positions. We welcome people of diverse backgrounds, experiences, and abilities and believe that the unique experiences of our team drive our success.