Accounts Payable Specialist

At Pro-Vac , a Vac-One company , we don’t just provide hydro-excavation and storm/sewer maintenance services, we support critical infrastructure that keeps our communities thriving. Our team is known for delivering safe, efficient, and innovative solutions powered by the most talented professionals in the industry.

About the Role:
We are seeking a detail-oriented, experienced Accounts Payable Specialist to join our team. This role is ideal for someone who thrives in a fast-paced environment, has a strong understanding of full-cycle AP, and can confidently manage multi-entity and multi-currency processes.

The ideal candidate is a self-starter who exercises sound judgment, follows IRS and internal guidelines, and is always looking for ways to improve accuracy and efficiency in AP operations. We’re a collaborative, dynamic team that values innovation, accountability, and continuous improvement. If you're ready to bring your AP expertise to a company where your contributions truly matter, we’d love to hear from you.

Why You’ll Love Working with Us

• Be part of a tight-knit, employee-centric team
• Excellent benefits package (Medical, Vision, Dental, LTD, Life, EAP)
• Base pay starting at $28-33/HR
• 401k with up to 4% match
• Opportunities for professional growth and skill development
• Enjoy meaningful work that impacts communities

Key Responsibilities :

• Perform full-cycle accounts payable across multiple entities and currencies
• Ensure accurate and timely entry, coding, and payment of vendor invoices
• Reconcile corporate credit card transactions and manage monthly reconciliations
• Administer and oversee the p-card (purchase card) program, including policy compliance and reporting
• Collaborate with internal teams and vendors to resolve discrepancies
• Maintain up-to-date knowledge of IRS regulations, tax reporting, and internal AP policies
• Support month-end close and audit processes with clear, accurate documentation
• Identify and implement process improvements to streamline AP workflows

Qualifications:

• 3+ years of full-cycle AP experience , ideally in a multi-entity, cross-currency environment
• Strong knowledge of AP best practices, IRS regulations, and corporate compliance
• Experience with credit card reconciliations and p-card administration
• High level of accuracy, attention to detail, and organizational skills
• Ability to think independently, solve problems proactively, and manage deadlines
• Proficiency in Excel, Microsoft Office and Sage
• Resilient and adaptable in shifting priorities and/or processes
• Excellent communication skills and a collaborative mindset

Nice to Have:

• Experience in oil and gas industries
• Familiarity with international vendors or global payment processes
• Demonstrates a strong sense of ownership and accountability

What is Pro-Vac?
Pro-Vac is a leading provider of hydro-excavation and storm/sewer maintenance services, dedicated to supporting general contractors, facility owners, utility companies, municipalities, and government agencies. With over 30 years of experience, we have expanded our services nationwide, delivering safe, efficient, and innovative subsurface solutions to maintain and construct critical infrastructure.

Our organization is continuously growing, offering employees excellent career and personal development opportunities. We understand the importance of having the RIGHT people in RIGHT positions to deliver exceptional service to our clients.

*This is not intended to be a full job description. This position may have additional duties combined with those listed above.

Prior employment verification is an intricate part of this hiring process. Your prior employer can be contacted to verify your employment. We appreciate your interest in our company and consider us for your next career destination.