Accounts Payable Associate

Downstream Systems, Inc. is a leading marketplace platform that's transforming the waste and construction industries from the ground up. We're on a mission to bring simplicity, transparency, and sustainability to two of the most essential—but often overlooked—sectors of our economy.

At Downstream, we make it easy for contractors, builders, and businesses to find and book critical services like dumpster rentals, hauling, and site clean-up—all in just a few clicks. No more endless calls, confusing pricing, or waiting around. Our platform connects customers with vetted, reliable providers so they can get what they need, when they need it—without the headache.

But we’re not just about convenience—we’re about impact. By streamlining logistics and digitizing the supply chain, we’re helping reduce waste, cut emissions, and build a cleaner, more sustainable future for everyone. Whether you're managing a small job site or a major development project, Downstream is here to help you keep things moving—efficiently, affordably, and responsibly.

Accounts Payable Associate

Location: Dallas, TX (Hybrid)

Type: Full-Time

About the Role

The Accounts Payable Associate ensures suppliers are paid accurately and on time — supporting Downstream’s growing network of partners. This role requires a detail-oriented professional capable of managing vendor setup, verifying costs, resolving billing variances, and maintaining accurate payment records.

Responsibilities

• Process supplier invoices, verifying accuracy and coding to appropriate accounts.
  
• Review Purchase Cost Variances (PCVs) and resolve discrepancies with internal teams or suppliers.
  
• Set up and maintain supplier profiles, W9s, and payment information.
  
• Prepare weekly payment runs (ACH/check) and reconcile payment batches.
  
• Respond to supplier inquiries regarding payment status or invoice issues.
  
• Support month-end accruals and reporting for AP.
  

Requirements

Qualifications

• 1–3 years of experience in Accounts Payable or vendor management.
  
• Strong analytical and reconciliation skills.
  
• Familiarity with three-way matching and purchase order systems.
  
• Proficiency with Excel and accounting systems.
  
• Excellent communication and time management skills.