Future Opening: Office Administrator

WE ARE LOOKING FOR OFFICE MANAGER

• Are you a self-driven, organized, team oriented, Office Administrator that loves residential and commercial painting / construction?
• Do you thrive in a fast paced, ever changing work environment and have a track record of getting results through planning and execution?
• Would you like to join a rockstar team that values honesty, professionalism and accountability?

If you answered “YES” to the above, read on!

COMPANY:

360 Painting is a professional painting service provider that specializes in delivering painting solutions for both residential and commercial properties. We pride ourselves on delivering great customer experience and high quality workmanship. Our approach includes thorough consultations to understand each client's vision and preferences, comprehensive quotes with transparent pricing, and ensuring a clean, tidy work environment from start to finish.

POSITION TYPE:

Full Time.

THIS IS FOR YOU IF YOU ARE:

• Trustworthy, honest, respectful, accountable and reliable.
• Calm, positive, and have a solution-oriented attitude in all situations.
• A proven leader and manager with the ability to motivate others.
• Committed to personal excellence, driven to succeed with a "can do" attitude!
• Able to plan, see the “big picture” and prioritize.
• Adept at critical thinking and problem solving.
• Flexible and adaptable
• Curious, collaborative, passionate and detail oriented
• A lifelong learner motivated to continue to learn and grow

DESCRIPTION OF DUTIES:

• Manage office to ensure the company meets profitability goals while providing an exceptional experience to all clients, exceeding their expectations.
• Manage leads and prospects by communicating via text, performing inbound and outbound calls.
• Assist General Manager with email, calendar and general task management.
• Manage social media campaigns, newsletters and referral programs.
• Prepare detailed financial reports on cashflow and Income Statement.
• Help Production Manager with Project Coordination: Scheduling, Material Ordering, Job Costing, Job Packet Completion and Reputation Management.
• Prepare payroll for 1099 subcontractors as well as W2 employees.
• Support Human Resources function within the company.
• Collaborate with Sales and Production departments to ensure smooth project execution and completion.
• Maintain, track, and report financial aspects of projects including Subcontractors, materials, forecasts, and billings.
• Manage Accounts Receivables.
• Support and maintain a healthy, happy work environment and corporate culture.
• Develop and maintain schedules to meet milestones and completion dates.
• Attend and provide input at Production Meetings with multiple stakeholders, anticipate stakeholder needs, and proactively identify solutions to support ongoing projects.

SKILLS AND REQUIREMENTS:

• Prior experience in office management, specifically in construction or painting is preferred.
• Ability to work under pressure and meet tight deadlines.
• Excellent communication skills, both verbal and written.
• Problem-solving and decision-making skills.
• Good organizational and time-management skills.
• Experience with Google Workspace (Gmail, Docs, Sheets, Slides etc.)

COMPENSATION:

• 2-week vacation per annum.
• Phone, laptop, branded apparel.
• Competitive salary compensation.
• Paid Holidays.
• Work with a team of professionals that love what they do.