Closing Coordinator

Job ID#: 37193

Closing Coordinator
TTH; up to 60K ($28)
West Houston – fully in office

Duties:

Contract & Documentation Management

• Prepare, enter, and maintain sales agreements, addenda, and change orders within internal systems
• Review all submitted documents to confirm accuracy, completeness, and proper authorization
• Record and manage customer selections to ensure all options are correctly documented
• Organize and maintain contract files, ensuring accessibility and proper distribution
• Monitor and resolve discrepancies using a contract issue tracking system

Closing Coordination & Buyer Support

• Guide homebuyers through the closing process, addressing questions and providing updates
• Partner with lenders and title companies to facilitate mortgage processing and closing readiness
• Schedule closings and key release appointments, ensuring all requirements are completed on time
• Proactively identify and resolve issues that could delay closing

Cross-Functional Collaboration

• Work closely with Sales & Construction teams to align on timelines for walkthroughs and closings
• Coordinate all pre-closing requirements to support on-time delivery of homes
• Communicate effectively across departments to ensure a seamless customer experience

Qualifications

• Bachelor’s degree required
• 1–3 years of relevant experience in contracts, closing coordination, or administrative support (homebuilding experience preferred)
• Understanding of contract documentation, basic accounting concepts, and industry practices
• Proficiency with Microsoft Office and database systems
• Strong organizational and time management skills with the ability to handle multiple deadlines
• Clear and professional communication skills, both written and verbal
• Detail-oriented with a proactive approach to problem-solving

Other Info:

• Strong foundation for individuals interested in advancing within homebuilding, with potential growth into sales, operations, or construction management; organization loves to promote from within
• Best Place to Work, incredible company culture, and wonderful team members
• Lots of opportunity to learn and contribute
• We’ve been supporting for 18+ years – long term relationship

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