Accounts Payable & Work Order Coordinator

H&K Electric is seeking a detail-oriented and dependable Accounts Payable & Work Order Coordinator to support our growing electrical contracting team. This role is essential in keeping our office, vendors, and field technicians running smoothly by managing all vendor invoices, payments, and work order flow.

If you enjoy staying organized, solving problems, and keeping operations on track, this is an excellent opportunity to build a long-term career with a company that truly values its employees.

Position Overview
The Accounts Payable & Work Order Coordinator is responsible for managing the full accounts payable process, maintaining accurate financial records, and coordinating work orders for field technicians. This role ensures timely vendor payments, smooth workflow scheduling, and organized job costing.
The ideal candidate is detail-oriented, proactive, and capable of handling a fast-paced environment with accuracy and professionalism.

What We Offer
We believe in investing in our employees and providing long-term stability. Our benefits package includes:

• Competitive wages based on experience
• 100% company-paid family medical, dental, and vision insurance
• Paid Holidays + 2 Weeks PTO
• 3% SIMPLE IRA company match
• Company-paid pension
• Opportunities for growth and advancement
• A supportive team environment where your contributions matter

At H&K Electric, we don’t just provide electrical services— we create opportunities for our employees to thrive . Join a company that values hard work, dedication, and expertise.

Key Responsibilities
Accounts Payable Duties

• Receive, review, and enter vendor invoices into the accounting system
• Match invoices to purchase orders, packing slips, and job numbers
• Verify pricing, quantities, and proper job coding
• Reconcile vendor statements and resolve discrepancies
• Prepare weekly checks, ACH payments, and credit card reconciliations
• Track retainage, credits, refunds, and back charges
• Maintain accurate digital and physical AP records
• Communicate with vendors to resolve billing issues
• Assist with month-end closing tasks related to AP

Work Order Coordination Duties

• Create and process new work orders for customer requests or internal needs
• Assign work orders to technicians using scheduling or dispatch software
• Track status updates, progress, and completion of all work orders
• Ensure proper documentation: photos, notes, materials, labor, and time entries
• Communicate with customers regarding scheduling, updates, and job completion
• Close out work orders and route to billing
• Maintain detailed records for job costing and future reference
• Support field technicians with accurate job details and priorities

Required Skills & Qualifications

• 1–3 years of Accounts Payable experience ( construction or electrical industry preferred )
• Strong understanding of job costing, purchase orders, and invoice reconciliation
• Experience using accounting software (QuickBooks, Spectrum, Foundation, etc.)
• Excellent communication skills with vendors, technicians, and customers
• High attention to detail and accurate data entry skills
• Ability to multitask, stay organized, and meet deadlines
• Ability to maintain confidentiality of financial information

Preferred Qualifications

• Experience in an electrical contracting or construction environment
• Familiarity with work order, scheduling, or dispatch systems
  (ServiceTitan, FieldEdge, Jobber, etc.)
• Knowledge of AP best practices and basic bookkeeping

Work Environment

• Full-time, Monday–Friday
• Office-based role with frequent communication with field teams
• Fast-paced environment requiring accuracy, organization, and responsiveness

Why This Role Matters
This position plays a critical role in ensuring:

• Vendors are paid accurately and on time
• Work orders move smoothly from scheduling to billing
• Field technicians receive complete and accurate job details
• Jobs are coded correctly for financial reporting
• Office and field operations stay aligned

If you're looking for a stable, long-term career with a company that truly values its people, we’d love to hear from you. Apply today to join H&K Electric in Nash, TX!