Accounts Payable/Accounts Receivable (AP/AR) Specialist

The Accounts Payable/Accounts Receivable (AP/AR) Specialist is responsible for ensuring accurate and timely processing of financial transactions related to both payables and receivables. Key AP duties include invoice and credit card transaction entry, processing payments via checks, ACH, and wires, vendor communication, maintaining payment records, and generating reports for management. The role also involves overseeing international payments, monitoring shared mailboxes, and assisting with audit support. On the AR side, the specialist manages check deposits, tracks outstanding balances across subsidiaries, and communicates payment statuses. This position plays a critical role in maintaining the company’s cash flow accuracy and supporting internal and external financial communications.

Key AP Responsibilities Include:  

• Data entry/coding of invoices and credit card transactions– manually and electronically

• A/P check/ACH run

• Creating and sending wires

• Invoice filing and mail coordination

• Handle internal communication about payment information

• Handle vendor calls and emails

• Review vendor statements

• Reporting on Vendor invoices and payments on demand

• International vendor payments and reporting

• Monitoring of the AP shared mailboxes

• Generation of AP reporting for the Managers and CFO

Key AR Responsibilities Include: 

• Scanning and depositing of incoming checks

• Monitoring all subsidiaries AR balance’s and following up for receipt of payment status

• Monitoring of the AR shared mailboxes

Key General Accounting Responsibilities Include: 

• Reviewing and approving bank exceptions

• Analyze general ledger accounts

• Review A/P disbursements for accuracy

• Assist Staff Accountants with various tasks

• Assist in the 1099 process

• Respond timely to audit and monthly close inquiries related to AP

• Other miscellaneous tasks as assigned

Required Minimum Education and/or Experience:

• Required Skills and Qualifications:

• High School diploma or GED

• Advanced skills with MS Word, Excel and Outlook

• Data entry, good verbal/written communication skills

• Must be flexible to focus equally between areas of responsibility

• Experience in Accounts Payable preferred

• Must be energetic and able to perform well in meeting multiple deadlines and objectives

• Experience with NetSuite, Certify Expense Reporting, International currencies, RAMP and Stampli AP Automation is a plus

• Must be available to work in our Dallas, TX office 2-3 days per week. 

Thrive Beyond the Basics: Our Perks Package

We believe your dedication deserves more than just a paycheck. That's why we offer a comprehensive perks package designed to support your well-being and fuel your passions. Here's a taste of what awaits you:

• Competitive Benefits: Health, dental, vision, and life insurance plans to keep you and your loved ones covered. Plus, a healthy contribution to your 401(k) retirement savings.


• Work-Life Harmony: We prioritize a healthy balance. Enjoy generous paid time off, including vacation, sick leave, volunteer and other "personal" days, to recharge and explore your interests.


• Wellness Programs: Stay healthy and happy with an on-site fitness facility in our HQ, discounts on gym memberships, and wellness initiatives to support your physical and mental well-being.


• Continuous Learning Opportunities : As an education company, we believe in the power of learning. Access our extensive library of educational resources, courses, and workshops to enhance your skills and knowledge in both professional and personal development areas.


• Flexible Work Arrangements : We understand the importance of work-life balance. Enjoy flexible work hours and remote work options, allowing you to manage your schedule and responsibilities effectively.


• Opportunities for Growth and Advancement : We're committed to helping you reach your full potential. Benefit from opportunities for career growth and advancement through mentorship programs, volunteer opportunities, performance evaluations, and ongoing feedback/coaching sessions.


• Employee Assistance Program : Life can be unpredictable, and we're here to support you through challenging times. Access our employee assistance program for confidential counseling, legal assistance, and other support services.


• And More!

At Barbri, we believe that investing in our employees leads to mutual success. Join us and be part of a passionate team dedicated to transforming education through innovative technology.

Barbri is an equal opportunity employer and is committed to equity, and inclusion in the workplace. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We are dedicated to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute their unique perspectives and talents.

Qualified applicants will receive consideration for employment without regard to their race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Join us in our mission to empower individuals through education and technology. We welcome candidates from all backgrounds to apply and help us build an inclusive workforce.