Accounts Payable Specialist
Benefits:
- Medical, Dental, and Vision health insurance elections
- Voluntary STD, Life, Hospital Indemnity, Identity Theft, and Accident coverage
- Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
- 401K with 4% company match
- Overtime pay for hours worked over 40 hours
- Weekly Pay
- Direct Deposit or Pay Card option
- Online pay stub access
- 24-7 office support
Rolfson Oil is a leading provider in the energy sector, known for reliability, innovation, and strong vendor partnerships. Our Addison, Texas office is a hub of collaboration and growth, offering employees the chance to thrive in a fast-paced environment while contributing to the success of one of the industry’s most respected companies. Job Overview:
We are seeking a detail-oriented Accounts Payable Specialist to join our finance team in Addison. This role manages the full-cycle accounts payable process — from invoice review to payment processing — ensuring accuracy, timeliness, and compliance. You’ll play a key role in maintaining strong vendor relationships and supporting internal departments. Responsibilities :
- Manage the AP inbox by receiving, reviewing, and verifying vendor invoices
- Prepare weekly payment runs (checks, ACH, wire transfers)
- Reconcile vendor statements and resolve invoice discrepancies
- Import/export invoices into Concur; ensure proper coding and documentation
- Communicate with vendors to request credits, clarify billing, or obtain missing invoices
- Perform daily data entry using QuickBooks, Excel, and vendor portals
- Serve as the primary point of contact for vendor inquiries and issue resolution
- Support vendor onboarding (W-9s, insurance certificates, banking information)
- Ensure all company utilities (electricity, water, internet, etc.) are kept current and paid on time
- Act as backup to the AP Manager for fuel purchase drafts and invoice processing
- Participate in AP-related projects and other duties as assigned
- Proficiency with accounting systems (Concur, QuickBooks)
- Strong Excel skills (VLOOKUP, pivot tables)
- High attention to detail and accuracy
- Excellent communication and customer service skills
- Ability to manage multiple priorities in a fast-paced, high-volume environment
- Strong analytical and problem-solving abilities
- Collaborative Team Culture : Work with a supportive finance team that values precision and teamwork.
- Professional Growth : Opportunities to expand your skills in accounting systems and vendor management.
- Impactful Work : Your contributions directly support operations in the energy industry.
- Thriving Location : Addison offers a vibrant business community with convenient access to local amenities.
- Company Values : Rolfson Oil fosters innovation, accountability, and long-term success for both employees and partners.
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