Accounts Payable Specialist

About Us

Founded in 1939, Hlavinka Equipment Company has built a reputation as a trusted agricultural dealership, serving Texas with quality equipment and exceptional customer service. We are seeking a detail-oriented and dependable Accounts Payable Specialist to support our accounting operations and ensure timely, accurate processing of vendor payments.

Position Summary

The Accounts Payable Specialist is responsible for managing the day-to-day accounts payable functions across multiple locations. This role plays a key part in maintaining strong vendor relationships, ensuring accurate financial records, and supporting the accounting team with timely processing and reporting. Success in this role requires strong attention to detail, organization, and the ability to manage deadlines in a fast-paced environment.

Key Responsibilities

Accounts Payable

• Manage day-to-day accounts payable functions for parts and vendor accounts.
• Process invoices and scheduled payments accurately and on time.
• Match invoices to purchase orders and receiving documents as needed.
• Prepare and process check runs and electronic payments.
• Set up and maintain supplier accounts, including W-9 verification.
• Maintain organized and accurate AP records and documentation.

Vendor & Internal Communication

• Communicate with vendors regarding invoices, payment status, and account questions.
• Work with managers and administrative staff across locations to resolve invoice discrepancies.
• Maintain positive vendor relationships through professional and timely communication.

Reporting & Support

• Reconcile vendor statements and assist with month-end closing activities related to accounts payable.
• Prepare AP-related reports and schedules as requested.
• Support internal and external audits by providing required documentation.
• Identify opportunities for process improvements within accounts payable.
• Handle sensitive information with confidentiality.
• Perform other accounting and administrative duties as assigned.

Compensation & Benefits

• Competitive salary based on experience.
• Comprehensive benefits package, including:
  • 401(k) with company match
  • Paid time off (PTO)
  • Health, dental, and vision insurance
• Opportunities for growth and professional development.

Schedule

• Monday to Friday (full-time)
• Occasional overtime may be required during peak periods such as month-end or year-end.

Hlavinka Equipment Company is proud to be an Equal Opportunity Employer.

Requirements

• Prior experience in accounts payable or general accounting.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong organizational and time-management skills.
• Professional communication skills and ability to work collaboratively.

Preferred:

• Bachelor’s degree in accounting or related field strongly preferred.
• Familiarity with accounting or ERP systems.
• Background in the agricultural, equipment, or dealership industry.

Salary Description

$47,000+