EVENT COORDINATOR

Job Type

Full-time

Description

About us

WRA Architects is a Texas and Oklahoma based Architectural Design firm with deep expertise on PreK-12 and Higher Education Facilities, as well as municipal facilities. Our goal is to be the leader in building communities where people flourish. We provide opportunities for Architects and Interior Designers to develop under the guidance of our knowledgeable and experienced staff.

Why WRA?

We are a Great place to work, our Clients are Raving Fans and we Love to Design! With over 70 years of experience, our core purpose is to positively influence people’s lives through design. We believe in building an inclusive, diverse firm where different talents, cultures, and generations come together, driving the innovation needed for the next great idea. We have an outstanding benefits package and optional work-from-home Fridays.

About The Role

This is a full-time position responsible for the detailing, coordination, organization, and execution of events, trade shows, conferences, and client engagement. The coordinator should be proactive and a positive team player with excellent organizational skills. The coordinator is responsible for supporting the Marketing Manager with all tasks and scheduling related to internal and external events.

Essential Duties And Responsibilities

• Ability to commit to a flexible work schedule. Hours will vary and will include mornings, evenings, and some weekends
• Assist the Marketing Managers and team members with the event planning process and implementation of internal and external events
• Work in conjunction with the Marketing Manager to coordinate event details and other needs for set-up, such as tables, furniture, flooring, signage and lighting
• Arrange and confirm dinner reservations and hotel reservations
• Work with the creative team to fulfill required brand marketing deliverables such as signs, ads, invites, and other deliverables
• Coordinate with team members in multiple office locations on event needs and scheduling
• Organize event details and communicate efficiently with team members throughout the process
• Maintain an excellent working relationship with outside partners and vendors
• Co-manage and organize the master calendars for all events
• Effectively communicate event logistics to team members and attendees
• Assist with the implementation of new event opportunities and sponsorships
• Send out post-conference notes and communications to team members and with external vendors
• Coordinate and assist with sponsorship contracts and payments
• Assist with the scheduling and planning for golf tournaments and client activities
• Assist in ensuring that all WRA brand guidelines are followed by vendors/clients
• Responsible for administrative duties which are necessary to support the marketing department
• Responsible for working with clients to coordinate final details for events
• Other duties as assigned by the Marketing Managers and Directors of Marketing
• Travel as needed, occasionally overnight and for multiple days

Requirements

Qualifications:

• A Bachelor’s Degree; or at least three years’ experience in event coordination or in a role with related administrative duties can be substituted for the four-year degree
• Ability to work in a fast-paced, professional environment.
• Ability to provide outstanding customer service to our members.
• Excellent attention to detail and the ability to perform tasks with a high degree of accuracy.
• Exhibit excellent organizational abilities and regular, effective communication with manager.
• Proficient computer skills (Microsoft Windows, Microsoft Office, Microsoft Teams, and SharePoint).
• Interest in learning events process and execution
• Ability to build positive relationships with coworkers and external partners.
• Ability to be resourceful, proactive, and meet deadlines.
• Outstanding communication skills, including writing and verbal presentations.

Continuing Education/ Expertise/ Leadership

Participate in seminars, conventions & organizations relevant to Marketing (SMPS, AMA, TSPRA, TASA/ TASB conventions, AIA seminars) in order to stay up-to-date on the latest best practices and techniques.

Event Coordinator will report to the Marketing Manager.

The salary this website provides for this position may or may not be aligned with the salary that WRA Architects pays for this position. The salary WRA will offer will commensurate with experience.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status.