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AIRPORT BUSINESS COORDINATOR

City of Amarillo
Amarillo, TX
AIRPORT BUSINESS COORDINATOR Location Amarillo, TX : SALARY $24.16 SUMMARY This is a multi-disciplined position performing professional financial and general business tasks in a dynamic environment related to the operation of the Rick Husband Amarillo International Airport. Under limited supervision, plans, coordinates, administers, and manages multiple projects as assigned, including but not limited to administrative and financial/accounting support to the capital projects program, budgeting, asset management, and airport grant applications. Assists with the preparation and administration of the annual Airport budget and conducts management research. Performs a wide variety of professional and financial/technical duties, both routine and complex. The position requires an individual with good judgment and ability to make quick logical decisions based on the existing policies, knowledge, and experience. Coordinates project submittals while being highly responsible within complex or specialized projects; leads and oversees assigned projects; provides information and assistance to the various department heads, directors, and the public; and performs other duties as assigned. ESSENTIAL RESPONSIBILITIES
  • This position provides excellence as a customer-solutions professional and generally works under very limited supervision with considerable latitude for initiative and independent judgement.
  • Successfully manages and organizes heavy workloads and manages multiple priorities.
  • Coordinates infrastructure & engineering services daily operations, provides direct service to customers, develops long term strategies for improving services, and is responsible for the gathering and analysis of performance data.
  • Assists in the coordination of work of a multi-departmental staff engaged in plan review and related services to ensure departmental goals are attained.
  • Assists in the development of programs such as the Airport Disadvantaged Business Enterprise (DBE), ACDBE, and Title VI plans. Creation of policies, and procedures related to operations; meets and works with industry representatives and other City staff to ensure success.
  • Sets up, revises, closes and audits project budgets and funding involved. Accounts for all funds involved in a project from planning stage to closure.
  • Attends staff meetings and represents the City in meetings with the public and contractors.
  • Designs, prepares, and directs the preparation of reports (financial and others) and other written materials.
  • Designs internal accounting procedures, spreadsheets, and forms to conform to City requirements and airport priorities.
  • Designs internal procedures consistent with Quality Management Systems.
  • Works directly with asset management systems and financial accounting systems inclusive of EAM, Power BI and Power Query.
  • Works closely with City Accounting, Legal staff, Purchasing, Engineers/Architects, and Contractors concerning contract administration.
  • Coordinates with City and departmental personnel during the project bid process. Prepares bid books for projects, addenda, price requests, change orders and city council agenda transmittals.
  • Coordinates with Project Construction Supervisors and Engineers during project construction concerning changes related to the project contract.
  • Researches, analyzes, and audits construction budgets on projects funded with Local, State and Federal Funds.
  • Seeks out and recommends grant opportunities.
  • Records retention duties include ensuring record retention rules and regulations are followed, preparing destruction notices for records to be destroyed, and monitoring and auditing programs and files to ensure record retention rules are being complied with.
  • Works with other departments and local agencies/organizations to develop partnerships.
  • Prepares the airport's Federal Aviation Administration grant documents for review and submission.
  • Performs other job-related duties as assigned.
    • MINIMUM REQUIREMENTS A bachelor's degree in public or business administration, aviation management, accounting, engineering, construction management or related field is required. At least three years of program management experience preferably in a public agency is preferred. A combination of education and experience which has provided the knowledge, skills, and abilities necessary for satisfactory job performance may be considered. Must have a valid Texas driver's license. KNOWLEDGE, SKILLS, AND ABILITIES.
    • Knowledge of the construction industry and the procurement processes.
    • Knowledge of Internet and electronic based software used for submittal, viewing, upload/download electronic construction documents as well as accounting/financial packages and asset management software programs.
    • Ability to read and interpret construction plans and specifications; FAA grant submittal process; research and prepare clear and concise reports and other written materials; use initiative and independent judgment to solve problems within established parameters; interpret and apply statistical data; and translate complex information and technical terms and instructions into user-friendly terms.
    • Strong customer service and problem-solving skills.
    • Strong written and verbal communication skills.
    • Strong organizational skills.
    • General personal computer skills with a variety of typical office software applications and typical office equipment.
    • Typing skills of at least 35 words per minute.
    ADA PROFILE Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is required to exert up to 25 pounds of force occasionally to lift and carry files and documents. The employee is also required to reach, speak, stand, stoop, talk, see, and walk. Also requires the ability to make rational decisions and perform repetitive motions. WORK ENVIRONMENT A professional position which operates in an indoor professional office environment. Typical work schedule will be four consecutive 10 hour shift periods, either Monday thru Thursday or Tuesday thru Friday, with three days off. Work hours will be between 7am to 5pm or 8am to 6pm depending on the needs of the organization. The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law. The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.

    About Us

    Start your career with the City of Amarillo today! We are committed to providing the highest quality services to our community, and we believe that starts with our team. As a city, we are dedicated to supporting our employees and providing opportunities for growth and development. Our mission is to create a safe, prosperous, and thriving community, and we know that starts with attracting and retaining the best talent. We are proud of our city and the work we do, and we are excited to welcome you to explore career opportunities with us.
Posted 2025-10-10

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