Time Keeping Administrative Assistant

JOB DESCRIPTION

Remarkable people, trusted by clients to design and advance the world.

Wood is recruiting for a Time Keeping Administrative Assistant join its Operations Americas business focusing on Oil & Gas BU. This opportunity is onsite in La Porte, TX, United States.

#LI-Onsite

The Role

This role is responsible for providing administrative and timekeeping support, ensuring compliance with safety standards and accurate tracking and reconciliation of employee and contractor hours in SAP/ADP. It also supports project teams through data entry, document management, and reporting assistance.

Our Clients and Projects

Designing the future. Transforming the world.

Wood's Operations business delivers solutions to an ever-broadening range of clients across the energy and materials industries globally. We deliver operations, maintenance, modifications, brownfield engineering, asset optimization and management, supporting our clients through the asset lifecycle. We are focused on developing strategic relationships with our clients, providing solutions that deliver efficiency, integrity and reliability.

What we can offer

• Meaningful and interesting projects delivered to leaders of industry across Operations Americas sectors
• Flexible working arrangements that balance client, team and individual needs, offering onsite working
• Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market.
• Flexible benefits package that can be adapted to suit your lifestyle
• Commitment to continued professional development through development plans tailored to individual needs and interests
• Global connections with leading industry experts around the world who are shaping the standards of our profession

RESPONSIBILITIES

Typical responsibilities

• Exhibit exceptional safety behavior meeting or exceed the company and customer safety standards.
• Work exceptionally with peers, project managers and various team members.
• Performs clerical and administrative duties relating to Lubrizol's Time Keeping system (SAP-CATs and ADP) regarding Lubrizol employees and nested and non-nested site contractors.
• Performs reconciliation functions regarding Lubrizol and contractor time against SAP-CATs and ADP. Or Other.
• Performs typing, record, file maintenance and data entry.
• Organizes and maintains files relating to correspondence, records etc. and follows up pending matters.
• Support in collecting information and data for reporting.

QUALIFICATIONS

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Expected:

• Minimum of 3-5 years of Administrative and Time Keeping System experience in the Petrochemical, Oil and Gas industry or like.
• Strong computer skills - SAP, Microsoft Office Products, to include Word and Excel.
• Must have knowledge and use in personnel time tracking system, such as; TRACK or equal.
• Ability to work with minimal supervision and effectively handle multiple projects and/or changing priorities.
• Must be flexible as priorities can and will change.
• Assist in own department as well as other departments.
• Must be a team player and assist as needed even if requests are out of normal job duties.
• Must be able to follow instructions and not deviate from advised instructions.
• Ability to communicate clearly and concisely both orally and written.
• Excellent verbal and written communications skills.
• Attention to details.

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.