Administrative Associate (Temporary)

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Job Summary

Under immediate supervision, is responsible for performing a variety of secretarial and clerical duties. Working conditions are primarily inside an office environment. Exercises no supervision. This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason. Work Location Location will be determined based on departmental needs. Work Hours 8:00 a.m. - 4:00 p.m., Monday - Friday; will include some weekends based on departmental needs.

Essential Job Functions

• Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages.
• Types and proofreads reports, letters, memos, flyers, and statistical charts.
• Responds to inquiries about department services and activities; assists visitors as necessary.
• May prepare payroll and associated transactions; assists in compiling and maintaining personnel records; (e.g., weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions).
• Verifies and reviews correspondence for conformance with established policies and procedures.
• Orders and maintains inventory of office supplies.
• Coordinates, organizes, and maintains general office records.
• Prepares routine reports and correspondence.
• May research and compile data for special projects and reports.
• Orders supplies and equipment; maintains petty cash fund.
• Issues permits and collects associated fees.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency).
• One (1) year experience in general clerical work.

• Bilingual in English/Spanish.

• If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Knowledge, Skills, and Abilities

• Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette.
• Knowledge of basic mathematical principles and methods.
• Knowledge of principles and procedures of record keeping and filing.
• Skill in utilizing a personal computer and associated software programs.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to communicate clearly and effective.
• Ability to perform routine clerical work.
• Ability to establish and maintain effective working relationships with the general public and City staff.
• Ability to interpret and apply city and assigned department policies, procedures, and guidelines.
• Ability to compile, organize, maintain accurate and complete records, and files.
• Ability to learn data retrieval and input methods.

Benefits Information The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one. For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.