Accounts Payable Specialist

Description

Job Title: Accounts Payable Specialist

Department: Accounting

Reports To: Senior Accounting Manager

Employment Type: Full-Time, Hourly

Location: Hybrid, 2 days remote/3 days in office Paradise Valley, AZ

Compensation: $25-$28 per hour

About AccuSourceHR: AccuSourceHR™?workforce solutions is a full-service employment screening organization with headquarters in Phoenix, Arizona. Since its inception in 1999, AccuSourceHR™?has been committed to continuously promoting a balance between affording innovative technology resources and providing high-quality, consistent, US-based client care. This objective is reinforced with the belief every client is unique and deserves a customized program of quality background and drug screening solutions to meet their specific organizational goals. As a PBSA-accredited provider, AccuSourceHR™?strives to ensure every client is confident in their program and views our team as an extension of their organization’s human resources, security, and risk mitigation teams. AccuSourceHR™?is equally dedicated to fostering a positive employee experience ensuring our team members feel valued, supported, and empowered in their roles. Our company culture is built on collaboration, continuous learning, and commitment to excellence, which we believe directly enhances the quality of service we provide to our clients.

Core Value Summary: As an AccuSourceHR staff member it is important that you embrace our company core values.

• Customer Obsessed: We believe that if we provide a great product and create a great customer experience at a fair price, that every customer can be a customer for life. A core part of our DNA is to be obsessed with providing an outstanding customer experience every day.
• Collaboration: We openly share ideas, skills, and experiences to solve problems, improve performance, and help team members. AccuSourceHR staff works together to make our business great; We create amazing customer experiences every time.
• Innovation: We successfully implement new ideas that create value for our customers and stakeholders. Innovation starts with a new idea. It could be a plan for an improved product or service; It could be an updated method for streamlining our operations.
• Passionate: We have intense enthusiasm and excitement for what we do for our customers, partners, and team members. Our passion for our work is often the difference between doing the work and doing the work exceptionally well.
• Transparency: We share thoughts and opinions honestly and respectfully. Transparency promotes open communication and leads to forming healthy relationships by emphasizing being direct with people in our workplace.
• Accountability: We show up and set out to accomplish the things we said we would do. We take personal responsibility for our work. We have trust in our teammates and know we can count on each other to get things done. Team members take responsibility for both their performance and business outcomes.

Job Summary: The Accounts Payable Specialist is responsible for managing and maintaining the company's account's payable function.

Key Responsibilities:

• Processing Invoices: Handling incoming invoices from vendors, ensuring accuracy, and processing them for payment.
• Vendor Management: Communicating with vendors regarding payment inquiries, resolving discrepancies, and maintaining positive vendor relationships.
• Payment Processing: Executing payments via various methods such as checks, electronic transfers, or online payment platforms.
• Expense Reports: Reviewing and processing employee expense reports, verifying receipts, and ensuring compliance with company policies.
• Record Keeping: Maintaining accurate records of all transactions, invoices, payments, and related documents.
• Reconciliation: Reconciling accounts payable transactions, ensuring accuracy and completeness.
• Reporting: Generating regular reports on accounts payable activities, aging reports, and cash flow projections.
• Compliance: Ensuring compliance with company policies, accounting principles, sales tax, 1099, and relevant regulations.
• Collaboration: Collaborating with other departments such as purchasing, finance, and auditing to resolve issues and streamline processes.
• Continuous Improvement: Identifying opportunities for process improvements, automation, and efficiency enhancements within the accounts payable function
• Other duties as assigned

Requirements

Education/Experience:

• Associate’s degree or equivalent from a two-year college or technical school; or a minimum of 6 months to 1-year related experience in accounting functions.

Qualifications/Skills: The requirements listed below are representative of the knowledge, skills and/or abilities for this position.

• Proficient in written and verbal communication.
• Proficient in Microsoft Office Suite, QuickBooks, Bill.com, and other accounting systems
• Strong skills in using and understanding the flow of transactions in an integrated and automated accounting system.
• ??Read, analyze and interpret business, professional, technical or governmental documents. Write reports, business correspondence and procedure manuals. Effectively present information and respond to questions from managers, customers and the public.?
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent problem-solving/judgment skills, and a high level of attention to detail and accuracy
• Strong organizational skills
• Ability to handle and prioritize multiple tasks and meet all deadlines
• People-oriented and results-driven
• Excellent active listening and presentation skills

Benefits:

• Medical (with company contribution)
• Dental (with company contribution)
• Vision
• Employer paid Life Insurance and Long-Term Disability
• Short-Term Disability
• 401(k) (with company match)
• Paid holidays
• Paid time off (PTO)
• Sick Time
• Pet insurance

Physical Requirements:

• Must have a dedicated and ergonomic workspace at home conducive to focused work.
• Access to a stable and reliable high-speed internet connection.
• Adequate lighting and minimal background noise to support professional video calls and meetings.
• Ability to lift and carry up to 5 pounds occasionally, for tasks such as setting up a workstation or equipment.
• The ability to work comfortably and effectively in a home environment that meets ergonomic standards, including proper seating and desk setup.

Equal Employment Opportunity:

AccuSourceHR, Inc, provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, pregnancy, gender identity, sexual orientation, status as a Vietnam-era, special disabled veteran or other veteran, or any other status or characteristic protected by applicable federal, state and/or local laws.

AccuSourceHR, Inc. reserves the right to modify, interpret, or apply the job description as needed. This job description is for informational purposes only and should not be construed as an offer or guarantee of employment.

Any offer of employment is conditional upon the successful completion of a background investigation and drug screening.

By submitting your application for and/or accepting this position, you acknowledge and agree that, if selected, you will be required to electronically sign certain employment-related documents upon commencing your position. This may include, but is not limited to, the offer letter, employment agreement, and other necessary forms.