Fund Operations Manager

Your role

Are you a detail-oriented multitasker? Do you want to collaborate with a range of investment professionals across multiple disciplines? Do you want to help build and refine and internal service model? We are looking for someone to help build a bridge between our present and future.

• direct interactions with third parties, including clients, fund administrators, consultants, JV operators, property managers, appraisers, auditors, and other key individuals.
• manage the delivery and execution of the quarterly and annual reporting, including fund and separate account reports, performance metrics, and client statements; review net asset value calculations, financial statements and footnotes, and supporting documentation prepared by the fund’s third-party administrators
• coordinate and determine the accounting treatment of significant and complex transactions including acquisitions, dispositions, financings, and joint ventures, among others; own and maintain the debt management software and utilize the software to monitor debt maturities and covenant compliance. Review and approve covenant compliance calculations and loan reporting submissions prepared by the third-party administrator
• ensure fund and separate account compliance with limited partnership and investment management agreements. Gain an in-depth understanding of the agreements governing funds and clients to which you are assigned
• collaborate with investment professionals in Portfolio Management and Asset Management on miscellaneous ad hoc projects intended to streamline and standardize operations cross investment products and property types
• participate in special projects by performing data validation, user acceptance testing, and other procedures required by project managers; partner with members of Business Operations and Data Strategy to identify optimal software and data solutions and best practices to leverage existing tools
• participate in industry groups outside of UBS and establish network to gain insight into best practices from peers; work with external auditors to ensure timely delivery of audited financial statements
• review and approve performance metrics (including time-weighted return and IRR) and industry submissions prepared by the third-party administrators. Perform analytics and attribution on performance metrics and property and fund financial data to determine key drivers of investment performance; manage the valuation process administered by the third-party appraisal management firm; partner with Portfolio Management to maintain the fund liquidity forecasts. Proactively monitor cash balances to assist with contribution and distribution decisions.

Your team

You will report to the Head of Fund Operations for Real Estate – US and will work closely with the Business Management and Operations and Investment Specialists teams within UBS. You will also work closely with our outsourced partners at CBRE, Inc. and Apex Ltd. You'll be a member of the Dallas-based Operations team.

The Fund Operations team at UBS has two stated goals: 1) To ensure the successful operation of the comingled funds and separate accounts managed by UBS and
2) To support the decision making of investment professionals in Portfolio Management and Asset Management by providing key inputs into the management of each fund’s portfolio and the underlying investments.

Fund Operations achieves its objectives via adherence to its four pillars of focus:
1) Liquidity Forecasting and Planning
2) Portfolio Reporting
3) Performance Measurement
4) Valuation Measurement and Reporting.

Your expertise

• ideally 4 + years of relevant real estate experience, preferably in fund accounting, but also public accounting or similar relevant experience
• effective oral and written communication skills with ability to present strategy, recommendations, and decisions in a well-reasoned, well documented manner; time management/ organizational skills including ability to prioritize work to consistently meet deadlines
• ability to work efficiently in a dynamic team environment and make decisions that have significant operational implications; team building - ability to develop open, constructive relationships with others, including peers, property level personnel and clients
• experience with Yardi and its key modules, including Voyager, Performance Management, and Investment Accounting
• solid understanding of performance return metrics commonly used in the Private Equity Real Estate industry, notably time-weighted return and internal rate of return
• drive for client service and a fiduciary mindset
• strong knowledge of Fund valuations, control processes and dependencies on all stakeholders; proficiency in Microsoft Office suite and experience Microsoft Power BI
• CPA designation is preferred, but not necessary; BA or MBA degree in business, finance, or accounting desired

About us

UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.

We have a presence in all major financial centers in more than 50 countries.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Contact Details

UBS Business Solutions SA
UBS Recruiting

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.