Executive Administrator, Engineering
- Provide day-to-day administrative support across the Engineering team, including calendar management, scheduling, and meeting coordination.
- Organize and maintain engineering documentation, project trackers, reports, and team resources.
- Coordinate logistics for team meetings, site visits, workshops, and cross-functional reviews.
- Assist with travel arrangements and budget tracking for the team.
- Serve as a communication hub, routing information, following up on action items, and keeping the right people in the loop.
- Support onboarding for new engineering team members.
- Partner with other Executive Admins across the organization to coordinate company-wide initiatives and events.
- Anticipate the team's needs and proactively solve problems before they become distraction.
- Organized to a fault — you live by your to-do list and nothing slips past you.
- Comfortable in a technical environment and able to hold your own in conversations about engineering projects and priorities.
- A self-starter who doesn't wait to be told what needs doing.
- Calm under pressure and adaptable when plans change (and in manufacturing, they do).
- A strong communicator who can interface with everyone from engineers on the floor to senior leadership.
- A team player with a low ego and a high output.
- 2+ years of administrative or executive support experience, ideally in a technical, engineering, or manufacturing environment.
- Bachelor's degree in an engineering-related field, or equivalent experience supporting engineering or technical teams, is a strong plus.
- Proficiency with productivity and scheduling tools (Google Workspace, Microsoft Office, etc.).
- Experience with project management tools (e.g., Asana, Monday.com, Smartsheet) is a plus.
- Exceptional organizational skills and attention to detail.
- Ability to manage multiple priorities in a fast-moving environment.
- Strong written and verbal communication skills.
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