Office Manager 1, Family & Comm ENGMT

Location: Hattie Mae White \n\nDepartment: Family and Community Engagement 1 \n\nArea:District Wide \n\nContract Months:12 \n\nSalary Range: $50,000.00 \u2013 $70,000.00 \n\nAcademic Year: 25-26 \n\n## JOB SUMMARY\n\nThe Office Manager I supports the daily operations of the Family and Community Engagement (FACE) office by providing essential administrative and clerical support. This role assists with coordinating office activities, maintaining records, supporting staff and various teams, and ensuring smooth day-to-day operations. This role helps ensure smooth day-to-day operations while maintaining accurate records, supporting onboarding processes, and providing customer-focused assistance to families and internal stakeholders.\n\n## MAJOR DUTIES \u0026 RESPONSIBILITIES\n\n1\\. Monitors and manages the departmental email inbox, ensuring timely routing and follow-up of correspondence. \n2\\. Coordinates scheduling of meetings and maintains calendars for the Director, FACE staff and events. \n3\\. Attends departmental and management meetings and prepares accurate meeting minutes as required. \n4\\. Prepares and distributes meeting and event materials, including agendas, handouts, and sign-in sheets \n5\\. Secures meeting locations and coordinates room setup, equipment, and logistical needs. \n6\\. Issues, tracks, and ensures availability of translation devices for meetings and events. \n7\\. Orders, maintains, and monitors office supplies and materials to ensure uninterrupted office operations. \n8\\. Maintains inventory of FACE equipment and materials and coordinates distribution to staff. \n9\\. Tracks departmental budget allocations and communicates available balances to the supervisor as required.\n\n## MAJOR DUTIES \u0026 RESPONSIBILITIES CONTINUED\n\n10\\. Ensures staff access to office facilities, including key cards, building access, and credentials. \n11\\. Coordinates communication with Human Resources and prospective candidates regarding hiring processes. \n12\\. Schedules interviews and supports interview logistics for potential candidates. \n13\\. Supports onboarding and offboarding processes, including assignment and collection of office equipment and coordination of system access. \n14\\. Maintains TCH system for hourly employees and tracks compensatory time in accordance with district guidelines. \n15\\. Assists with payroll preparation, mileage tracking, and submission of required documentation. \n16\\. Serves as the primary point of contact for the FACE office by answering telephone calls, greeting visitors, and routing inquiries to appropriate staff. \n17\\. Other duties as assigned. (Note: No additional information is needed in this text box.)\n\n## EDUCATION\n\nHigh School Diploma or GED\n\n## WORK EXPERIENCE\n\n3 to 5 years\n\n## SKILL AND/OR REQUIRED LICENSING/CERTIFICATION\n\nSoftware \nProven experience in an administrative or office support role, with strong organizational and multitasking abilities. \nProficiency in using office software, including word processing, spreadsheet, and presentation tools. \nExcellent verbal and written communication skills, with a customer-service-oriented approach. \nStrong attention to detail and accuracy in completing tasks. \nAbility to prioritize tasks and meet deadlines in a fast-paced environment. \nProfessional demeanor and ability to maintain confidentiality. \nStrong interpersonal skills, with the ability to interact effectively with employees, visitors, and external stakeholders. \nKnowledge of office management principles and procedures. \nFamiliarity with basic HR processes and procedures is desirable. \nAbility to adapt to changing priorities and handle unexpected situations. \nPositive attitude and willingness to contribute to a positive work environment.\n\nEquipment \nOffice equipment (e.g., computer, copier)\n\n## LEADERSHIP RESPONSIBILITIES\n\nLevel 1-No supervisory responsibilities. May provide occasional work guidance, technical advice, and training to staff.\n\n## WORK COMPLEXITY/INDEPENDENT JUDGMENT\n\nWork and tasks are often straightforward, routine, structured and guided by established policies and procedures. Little, if any, independent judgment is required, outside of making basic choices in the selection and application of established methods. The job receives frequent, ongoing supervision.\n\n## BUDGET AUTHORITY\n\nNo budget development activity is required. \n\n## PROBLEM SOLVING\n\nDecisions are made on routine matters affecting few individuals and usually within the confines of the job\u0027s own department. Specific job activities and results are typically reviewed closely. There are limited requirements for developing new ideas or changes in methods, procedures, or services.\n\n## IMPACT OF DECISIONS\n\nFollow rules and procedures. Decisions can have minimal or no impact to HISD. Errors can be readily detected, usually by the employee, and, if made, would result in minor expense for correction.\n\n## COMMUNICATION/INTERACTIONS\n\nCOMMUNICATION/INTERACTIONS \nBasic communication - very little communication required such as receiving basic instructions. Interactions are mostly with customers, own supervisor, and co-workers in own department.\n\n## CUSTOMER RELATIONSHIPS\n\nFollows through with customer inquiries, requests, and complaints. Forwards difficult and non-routine inquiries or requests to appropriate level for resolution.\n\n## WORKING/ENVIRONMENTAL CONDITIONS\n\nWork is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements.\n\nHouston Independent School District is an equal opportunity employer. \n