Program Coordinator-CHARISM

Position Information

Position Title Program Coordinator-CHARISM
UIW Mission University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary The Program Coordinator – CHARISM provides comprehensive coordination and administrative support in advancing the mission of the multi-institution program CHARISM (Catholic Higher Education Alliance for Rising Institutions in Service and Mission). The Program Coordinator – CHARISM reports to the Associate Provost for Academic Innovation and Partnerships.
CHARISM is an alliance currently composed of four member institutions: University of the Incarnate Word, Dominican University, Universidad del Sagrado Corazón, and University of Mount Saint Vincent. The alliance promotes cross-registration, faculty collaboration, joint academic programs, and shared co-curricular initiatives for the benefit of their respective students. CHARISM strives to lead in bilingual higher education, shared-opportunity programming, and study abroad/study away initiatives.
Benefits UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties

Job Duty Name Essential Job Duties
Description of Job Duties

• Provide strategic coordination and leadership for CHARISM initiatives, ensuring alignment with alliance goals and institutional missions.
• Serve as the primary liaison for stakeholders at member institutions, including members of the CHARISM Council.
• Manage Council and committee agendas, minutes, progress reports, and regular updates to Council members and other stakeholders.
• Coordinate and execute Council meetings and other programming/events including scheduling, space reservations, and materials preparation.
• Assist with developing project timelines and tracking deliverables, components and milestones.
• Organize, document, and archive all records related to program activities, including Memoranda of Understanding, Statements of Work, and other such documents.
• Contribute to program planning and development.
• Interpret, monitor, and analyze information regarding CHARISM initiatives.
• Administer program budget and assist with monitoring and tracking project expenditures, including travel related agreements and cost.
• Manage internal and external communications to ensure consistent, timely, and mission-aligned messaging.
• Maintain program’s website and social media presence.
• Occasionally travel to sites of member institutions (currently including New York City, Chicago, and San Juan, Mexico).
• Perform other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Strong organizational and project coordination skills, with the ability to work effectively in a deadline-driven environment.
• Excellent written, verbal, and interpersonal communication abilities.
• Strong budget monitoring and financial tracking abilities.
• Demonstrated experience collaborating across departments or with external partners.
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and general office technologies.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education Bachelor’s Degree.
Required Work Experience

• Three (3) years of experience in program/project coordination in a professional, academic, or nonprofit setting, OR
• Three (3) years of administrative support experience in a complex office environment.

Preferred Qualifications

• Proficiency in Spanish.
• Understanding of and interest in higher education administration.
• Experience with curriculum design, assessment, or accreditation processes.
• Experience working in bilingual or multicultural education environments.
• Experience with study abroad or study away administration.
• Proficiency in Microsoft Teams.
• Experience using Canva or similar tools for digital communication and branding.

Required Certifications, Licenses or Registrations

• Must have a valid driver’s license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.
• Must have passport and be current with COVID vaccines as required for international air travel.

Work Hours Monday through Friday 8am to 5pm with extended hours as needed to meet departmental goals, especially during travel.
Physical Demands

• Ability to actively engage in program events for extended periods of time. Ability to regularly move about campus and event venues to actively engage participants and their families, as well as respective school points of contact.
• Ability to lift up to 20lbs for of event materials, as well as reach overhead, bend, and squat to retrieve event materials.
• Ability to push/pull event carts holding up to 35 lbs.
• Ability to navigate airports when required to travel.

Posting Details

Posting Details

Posting Number AS2245PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 05/18/2026
Position End Date (if temporary)
Reports to Associate Provost for Academic Innovation and Partnerships
Salary $52,100-$57,000 Annualized
Open Date 04/23/2026
Close Date
Open Until Filled Yes
Special Instructions to Applicant N/A.
EOE UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.