Executive Administrator

Description:

ENG- The Executive Administrator provides high-level clerical and administrative support to Directors and senior management in a fast-paced, complex office environment. This role advises on departmental matters, manages communications, prepares presentations and reports, coordinates logistics for events, and develops Microsoft database and spreadsheet solutions to standardize processes. The position requires independent judgment in handling customer, interdepartmental, and personnel matters, maintaining confidentiality, and assisting in policy interpretation and procedural improvements. The Executive Administrator ensures smooth office operations while acting as a liaison across multiple departments.

Requirements:

#Job Details
*Facility Type: Corporate / Business
*Aircraft Worked: N/A
*Job Duration: Contract to Hire
*Schedule: All Shifts
*Tools: Not Required
*Pay Rate: Not Available

#Education & Job Requirements
*Associate's degree or technical/vocational training in office administration or related field.
*Minimum of 8 years of experience providing administrative or clerical support to a business unit, with a minimum of 5 years providing support to senior-level management.
*Proficient computer keyboarding skills, including 10-key.
*Proficient computer skills necessary to operate word processing, spreadsheet, database, (Microsoft Office), email, and internet-based applications.

#Professional Attributes
*Demonstrated superior written and highly professional verbal communication skills necessary to act as a liaison on behalf of senior management on routine matters and occasionally, as required, on matters of urgency.
*Interpersonal skills necessary to establish and maintain effective working relationships with senior management, employees, and other departments.
*Planning and organizational skills necessary to coordinate workload around multiple assignments.
*Ability to maintain confidentiality of sensitive issues of Bombardier Aerospace and clients.
*Ability to exercise considerable independent judgment, tact, creativity, and initiative when resolving routine and complex problems..

#Job Duties & Functions
*Adhere to Bombardier General Work Requirements
*Provide clerical and administrative support to Director(s) and above at least 50% of the time.
*Recommend and advise Director(s) on departmental matters of administration and communication as necessary in assisting to manage a complex and fast-paced office environment.
*Advise and update Director(s) on client, business and/or employee issues.
*Handle routine customer, interdepartmental or personnel matters using independent .judgment including acting as a liaison and coordinator on behalf of Director(s) on matters of policy, routine head office issues, or subjects involving the Finance, HR or Legal Departments as delegated by the Director(s).
*Design, create, implement, and/or troubleshoot Microsoft databases and spreadsheets to standardize processes and eliminate repetitious tasks, for example, programming macros, linking various spreadsheets and/or databases, creating switchboard menus, and assigning security.
*Train other employees and respond to questions concerning the operation of customized databases and/or spreadsheet applications.
*Prepare or edit presentations and communications on behalf of Director(s) using independent judgment and often with limited general instruction.
*Prepare, analyze and audit expense reports for approval of Vice President.
*Prepare statistical reports on an ad-hoc basis to management for purposes of tracking information.
*Plan and coordinate logistics for on-site/off-site special events such as business meetings, seminars, and employee training involving multiple areas within assigned department by making necessary arrangements.
*Provide input and recommendations to assist in the development and implementation of internal operating procedures and systems.
*Prepare and initiate department-wide mass communications for review of management prior to distribution.
*Formulate and interpret management policies as requested by customers and employees.
*Act as a liaison for Director(s) in managing email correspondence by responding in writing or verbally, as broadly delegated using independent judgment and experience.
*Authorize the expenditure of funds within pre-approved levels by the Director(s).
*Record dictation, transcribe, and proofread documentation.

#TeamGlobal Benefits
*Medical, Dental, Vision, 401 (k), and more!
*TG Rewards Program
*Employee Referral Program