Administrative Assistant

With over 35 years of experience, Empire Roofing is a full-service company specializing in roof replacement, repair, and maintenance along with a full building envelope solution for commercial, industrial and institutional properties.

We are seeking an Administrative Assistant for our Pflugerville, TX shop.

The Administrative Assistant will provide comprehensive administrative support to all departments regarding the day-to-day operations of the Pflugerville, TX office. Serve as a resource for the office by providing information, answering questions, and assisting with administrative projects as needed. Additionally, offer administrative support for contract management, ensuring documentation is properly handled and deadlines are met.

Job Functions

• Plan, organize, and establish objectives and goals for projects assigned.
• Perform general administrative functions related to sales estimates, including quotes and responding to administrative needs of the office.
• Review and process contracts. Assisting with contract preparation, review, and tracking
• Handle confidential, non-routine information, maintaining confidentiality with a high level of integrity
• Coordinate with Accounts Payable/Receivable on administrative projects as required
• Develop periodic reporting tools and deliver ad hoc reports as needed
• Operate multi-line phone system and greet front office visitors
• Print and mail vendor checks and match PO’s with invoices
• Manage month end vendor statements
• Enter and submit online per diem payments for employees
• Responsible for ordering bonds and maintaining Certificate of Insurances 
• Back up for entering invoices, typing up, and emailing letters/proposals
• Prepare bid documents accordingly
• Prepare and maintain licensing and bonding for company and contracts
• Sort and distribute incoming mail
• Perform other related duties as assigned  

Knowledge, Skills & Experience:

• High School Diploma or equivalent
• 2 years of administrative support in a construction office environment preferred
• Knowledge of office-related practices and procedures
• Solid knowledge of the Microsoft Office Suite (including Outlook, Excel & Word) with strong attention to detail.
• Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associates