Administrative Manager

Position Overview:

The Administrative Manager oversees the day-to-day operations and administrative tasks of the

business, ensuring smooth and efficient functioning. Some of the core responsibilities include

managing invoices and accounts payables, maintaining Human Resources and hiring

processes, as well as coordinating facilities maintenance and back-office operations.

Occasionally, the Administrative Manager may also be involved in operational management,

such as improving processes and providing administrative support to the General Manager,

Restaurant Manager, and Owners.

This position requires excellent organizational and communication skills, Attention to detail and

superior time management are key to proactively stay on top of all administrative tasks.

Key Responsibilities:

● Business operations: Monitoring cross-departmental daily opening and closing procedures,

maintaining office supply and equipment orders, assisting with pro shop inventory management,

utilities and service accounts. Maintaining a calendar of upcoming permit renewals and

inspection dates.

● Finance: Reviewing, approving, and paying outstanding invoices, organizing financial

records, and tracking expenses.

● Human resources: Managing the recruiting and interview process, supporting managers and

PEO partner with all aspects of human resources and payroll.

● Facilities maintenance: Coordinating internal and external scheduling of facility cleaning,

grounds maintenance, HVAC, grease trap cleaning, general repairs and other ongoing

maintenance tasks.

● Communication and coordination : Facilitating communication between different

departments, interacting with external partners, and disseminating information effectively.

● Problem-solving: Addressing and resolving issues that may arise in the daily operations of

the business.

● Administrative support: Supporting the General Manager with miscellaneous administrative

tasks as needed.

Preferred Skills & Qualifications:

● Significant experience in Business Administration and/or a bachelor's degree in business

Administration.

● Superior time management and organizational skills with the ability to multitask, prioritize

deadlines and maintain organized records.

● Excellent communication skills to interact with staff, keep stakeholders engaged and organize

administrative tasks.

● Problem-solving ability with the capacity to quickly identify and resolve issues that may arise

in the business.

● Demonstrated experience with strong understanding of financial processes such as payment

terms, invoice processing, accounts payable, understanding of financial statements, budgeting

and basic accounting principles.

● Experienced with recruiting processes. Proficient with Application Tracking Systems such as

Bamboo or similar is a plus.

● Proficiency with computer software such as Google Suite, Quickbooks, POS systems, and

inventory management systems.

● Leadership skills with the ability to motivate and guide teams, delegate tasks effectively, and

foster a positive work environment.

● Must be comfortable with scheduling facilities maintenance vendors and overseeing daily

cleaning and grounds maintenance tasks.

● Experience in the sports, entertainment, or hospitality industry is a plus!

Perks & Benefits:

● Health Care Benefits

● Paid Time Off (PTO)

● Free company swag!

● Employee discounts and other perks!

● Fun work environment.