Business Office Accountant

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Title: Business Office Accountant

Purpose: To help fulfill the mission of Hill Country Christian School of Austin by providing general accounting, bookkeeping and tuition management support.

Accountability: Reports to the Controller.

FLSA Status: Exempt, Full-Time

Qualifications/Skills:

• Must be a Christ-follower who upholds, in word and deed, the Hill Country Christian School of Austin's Core Values and Statement of Faith.

• Must faithfully attend a church whose fundamental beliefs are in agreement with the Statement of Faith of this school.

• Bachelor's degree in accounting or related field. May substitute accounting degree with 3-5 years general ledger accounting experience.

• Should have experience in accounting, finance, information technology and/or business operations.

• Must have experience with accounting software as well as document and spreadsheet software.

• Keen attention to detail and ability to identify errors and solve problems.

• Must be capable of exercising good judgment in evaluating situations, managing priorities, and making decisions.

• Must have strong communication and interpersonal skills. Strong organizational skills are essential.

Responsibilities:

• Maintain & balance the general ledger including the creation and processing of journal entries.

• Monthly reconciliation of GL to vendor software & portals.

• Record donor contributions weekly & reconcile with Advancement team.

• Enter vendor invoices and check requests in accounting system.

• Process accounts payable in AP System (Paymerang) on weekly basis.

• Process EFT drafts and credit card payments with vendors.

• Enter and maintain vendor information to include necessary tax forms in accounting system.

• Collaborate and communicate with employees, vendors, and customers to ensure accuracy of financial transactions.

• Investigate and resolve billing issues.

• Prepare deposits, post to accounting system, and deliver to the bank on a weekly basis.

• Enter and reconcile credit cards in accounting system on a monthly basis.

• Follow up on outstanding checks.

• Rollover tuition agreements on an annual basis in tuition management system.

• Manage tuition agreements including changes in parent's billing and payment plans.

• Input financial aid awards into tuition management system.

• Input multi-student discounts into tuition management system.

• Manage and enter other student fees in tuition management system.

• Audit all fees entered in tuition management system.

• Reconcile monthly after-school care attendance reports to tuition management system.

• Assist the Director of Business Services in financial aid management.

• Send correspondence and reminders to parents regarding overdue invoices. Monitor payments in tuition management system for accounts in delinquent status, follow up as needed to resolve and minimize past due accounts.

• Communicate to Director of Business Services the status of uncollected tuition account receivables on a monthly basis.

• Investigate and resolve tuition billing issues.

• Reinforce financial and tuition policies to parents.

• Coordinate staff payroll tuition deductions and enter payments in tuition management system.

• General administrative duties to include but not limited to coordinate conference calls or meetings, filing, and scanning of records.

• Customer and/or parent service, phone calls, and general administration as needed.

• Provide tax receipts per parent requests.

• Interact in a Christ-like manner at all times. Utilize the interpersonal relationship method of “Matthew 18” as commanded by Jesus Christ.

• Perform other duties as assigned.

Physical Requirements:

• Must be able to remain in a stationary position the majority of the time.

• Needs to frequently move about inside the office to access file cabinets, office machinery, etc. and occasionally outside the office to other areas of campus.

• Operates a computer the majority of the time and frequently a copy machine.

• Must be able to exchange accurate and professional information whether in person, via email, or via telephone. Frequently communicates with co-workers and others.

• Possess physical stamina required to fulfill the professional obligations of the specific faculty assignment. Occasional lifting of 5 to 20 pounds.

• Must be flexible and adapt to various schedules and administrative changes.

• Ability to work in a semi-open office setting with frequent interruptions.