Accounts Payable Specialist

About the role

We are a growing multifamily real estate company managing a diverse portfolio of residential properties across multiple states. We are seeking a detail-oriented and self-driven Accounts Payable Specialist to join our accounting team. This role sits at the center of our financial operations — processing a high volume of invoices, coordinating with vendors and property managers, and ensuring timely, accurate payment across all properties in our portfolio.

What you’ll do

• Process a large volume of invoices accurately and on time across a multi-property portfolio, ensuring each transaction is coded to the correct property, GL account, and cost center

• Manage the full AP cycle — invoice receipt, coding, approval routing, payment processing, and vendor reconciliation

• Communicate proactively with property managers, vendors, and internal stakeholders to obtain missing invoices, resolve discrepancies, and keep billing current

• Monitor AP aging reports, flag outstanding balances, and prioritize check runs within cash availability guidelines

• Support month-end close by ensuring all invoices are entered and accruals are identified before cut-off deadlines

• Maintain organized vendor records, W-9 files, and 1099 documentation in compliance with company policy

• Assist with ad hoc reporting and special projects as directed by the Controller or accounting leadership

Qualifications

• 2+ years of accounts payable experience, preferably in real estate, property management, or a multi-entity environment

• Demonstrated ability to manage a high volume of invoices — 300+ per month — while maintaining accuracy and meeting deadlines

• Strong communicator — comfortable following up with vendors, property managers, and approvers to gather missing information and drive billing to completion

• Experience with property management or accounting software (ResMan, Yardi, AppFolio, or similar); proficiency in Excel

• Solid understanding of GL coding, chart of accounts structure, and basic accounting principles

• Highly organized, self-motivated, and capable of managing competing priorities across multiple properties simultaneously

• Associate’s or Bachelor’s degree in Accounting, Business, or a related field preferred; equivalent experience considered

Why join us

You’ll work alongside a collaborative accounting team in a fast-paced environment where your contributions are visible and valued. We offer competitive compensation, a stable and growing portfolio, and the opportunity to build expertise across a broad range of real estate entities.