Sr Administrative Assistant

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Sr Administrative Assistant - Central Campus

PRIMARY FUNCTION: Provide administrative support to Dean, other leaders, and staff. Essential Job Functions:

• Serve as the primary point of contact and provide administrative support for the Dean and the department.
• Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
• Collect, submit, and maintain data and reports needed for the department.
• Maintain the Dean's calendar, schedule and coordinate meetings, special events, and room reservations for the department.
• Maintain inventory of office supplies and order as needed, as well as assist with purchasing supplies for special events and special projects within the department.
• Prepares and processes requisitions and invoices in Banner.
• Maintains budget spreadsheets and reports for the department.
• Performs general office duties such as: type letters, memos, spreadsheets, and reports for the department.
• Processes P-card statements and maintains P-card records and expenditures for the department.
• Coordinates travel arrangements, hotel, and parking reimbursements.

Additional Job Functions:

• Complete assigned required training.
• Provide support to new employees within the department during the onboarding experience (i.e. create EPAFs, network access, key request, and employee inventory)
• Performs other duties as assigned.

Knowledge, Skills and Abilities:

• Ability to demonstrate the College values
• Must project a professional image, have excellent telephone etiquette and communication skills
• Must be extremely accurate and have excellent proofreading, grammar and spelling skills
• Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment
• Ability to use platforms such as Zoom, Microsoft Teams, and learn new software if needed to support office functions
• Intermediate skill level in Microsoft Office (Word, Excel & PowerPoint)

Required Education:

• High school diploma or equivalent

Preferred Education:

• Above requirement plus one year of specialized or technical training beyond high school

Required Experience:

• Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job

Preferred Experience:

• Above requirement including one or more years in a higher education environment

Note: This position has opportunity for remote work arrangements with appropriate approvals and in accordance with the policies, procedures, and needs of the College.

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5736

Posting Close Date: 6/9/2025 at 6 pm CST